Explanation
Background: The ordinance authorizes the Director of Finance and Management to enter into contract with Peterson Highway Safety, Inc. for the purchase and delivery of twenty solar powered, trailer mounted, arrow boards for the Division of Water, in an amount not to exceed $93,800.00.
The distribution maintenance supervisors and barricade crews will use the arrow boards for road closures to maintain and direct the flow of traffic, creating a safe working area for the crews to fix water breaks.
Procurement
The Purchasing Office solicited competitive bids through Vendor Services from March 16th, 2026 to April 9th, 2026 for the purchase and delivery of twenty solar powered, trailer mounted, arrow boards in accordance with the relevant provisions of Chapter 329 of City Code, RFQ032372. Eighty-three vendors were solicited and six bids were received. The bids were opened and evaluated on April 9th, 2026.
After the bids were evaluated, it was determined that the low bidder’s arrow boards did not meet the required specifications and the Department has safety concerns regarding the alternate item provided in the low bidder's submission. The second low bidder, Peterson highway Safety, Inc. also deviated from the required specifications but their exceptions have been deemed acceptable by the Division of Water. Therefore, the Division recommends the award be given to the second low bidder, Peterson Highway Safety, Inc., as they were the most responsive, responsible, and best bidder. A bid waiver is being requested to allow the acceptance of the second low bidder's specification exceptions.
Principal Parties:
Peterson Highway Safety, Inc.
950 Dublin Rd., PO Box 1510
Columbus, OH 43215
Aaron Peterson, (614) 486-4375
Contract Compliance Number: 034416
Contract Compliance Expiration Date: 04/03/2028
Fiscal Impact: $93,800.00 is available from within the Water Operating Fund to meet the financial obligations of this contract.
$0.00 was spent in 2025
$0.0...
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