City of Columbus - File #: 0831-2006

• File #: 0831-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/24/2006
• In control: Administration Committee
• On agenda: 5/22/2006
• Final action: 5/24/2006
• Title: To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $95,000.00 from the General Fund, and to declare an emergency. ($95,000.00)

Date	Ver.	Action By	Action	Result
5/24/2006	1	CITY CLERK	Attest
5/23/2006	1	MAYOR	Signed
5/22/2006	1	Columbus City Council	Approved
5/22/2006	1	COUNCIL PRESIDENT	Signed
5/5/2006	1	ODI DIRECTOR	Reviewed and Approved
5/5/2006	1	Finance Drafter	Sent for Approval
5/5/2006	1	CITY ATTORNEY	Reviewed and Approved
5/5/2006	1	Finance Drafter	Sent to Clerk's Office for Council
5/2/2006	1	Finance Drafter	Sent for Approval
5/2/2006	1	EBOCO Reviewer	Reviewed and Approved
5/1/2006	1	Finance Drafter	Sent for Approval
5/1/2006	1	Auditor Reviewer	Reviewed and Approved
5/1/2006	1	CITY AUDITOR	Reviewed and Approved
4/27/2006	1	Finance Reviewer	Reviewed and Approved
4/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/26/2006	1	Finance Reviewer	Reviewed and Approved
4/24/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors in the amount of $95,000.00. This contract covers the period from February 1, 2006 through January 31, 2007. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. There are approximately 300 garage doors and 350 entrance doors covered by the contract.

This contract was first authorized by City Council on November 17, 2001, by Ordinance No. 2262-01, in the amount of $60,000.00. The contract has four renewal options and this modification exercises the fourth of the four options. The first renewal option in the amount of $60,000 was authorized by City Council on March 10, 2003, by Ordinance No. 0367-03. The second renewal option in the amount of $62,000 was authorized by City Council on February 25, 2004, by Ordinance No. 0033-04 and increased by $25,000 to a total of $87,000 by City Council on November 4, 2004, by Ordinance No. 1720-04. The third renewal option in the amount of $80,000.00 was authorized by City Council on February 9, 2005, by Ordinance 0070-2005.

Emergency action is requested to ensure door repairs and maintenance at various City facilities can continue without interruption.

Fiscal Impact: The Facilities Management Division budgeted $95,000.00 for door repair in the 2006 General Fund budget. Facilities Management spent $80,000.00 in 2004 and $87,000.00 in 2005 for door repairs.

Title

To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Pad Door Systems for the maintenanc...