City of Columbus - File #: 0836-2007

• File #: 0836-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/17/2007
• In control: Safety Committee
• On agenda: 6/25/2007
• Final action: 6/27/2007
• Title: To authorize and direct the Finance & Management Director to modify the contract with Roy Tailors Uniform Company of Columbus, Inc. to increase the price of body armor and to incorporate additional terms and conditions to said contract to accomodate the purchase of catalog and noncatalog items, to increase the dollar amount for said contract to purchase uniforms for the Division of Police from an existing UTC, to ratify the previous purchases of items by the Division of Police from Roy Tailors, to authorize the transfer of funds within the Division of Police's General Fund budget, to authorize the expenditure of $379,362.94 from the General Fund and Bulletproof Vest Partnership Grant; and to declare an emergency. ($379,362.94)

Date	Ver.	Action By	Action	Result
6/27/2007	1	CITY CLERK	Attest
6/26/2007	1	MAYOR	Signed
6/25/2007	1	Columbus City Council	Approved	Pass
6/25/2007	1	COUNCIL PRESIDENT	Signed
6/15/2007	1	Auditor Reviewer	Reviewed and Approved
6/15/2007	1	CITY AUDITOR	Reviewed and Approved
6/15/2007	1	Safety Drafter	Sent to Clerk's Office for Council
6/14/2007	1	CITY ATTORNEY	Reviewed and Approved
6/14/2007	1	Safety Drafter	Sent for Approval
6/1/2007	1	Safety Drafter	Sent for Approval
5/31/2007	1	Finance Reviewer	Reviewed and Approved
5/31/2007	1	Finance Reviewer	Reviewed and Approved
5/31/2007	1	FINANCE DIRECTOR	Reviewed and Approved
5/23/2007	1	SAFETY DIRECTOR	Reviewed and Approved
5/23/2007	1	Safety Drafter	Sent for Approval
5/23/2007	1	EBOCO Reviewer	Reviewed and Approved
5/23/2007	1	ODI DIRECTOR	Reviewed and Approved
5/23/2007	1	Safety Drafter	Sent for Approval
5/21/2007	1	Safety Reviewer	Reviewed and Approved
5/20/2007	1	Safety Reviewer	Reviewed and Approved
5/17/2007	1	Safety Reviewer	Reviewed and Approved
5/17/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The City of Columbus, Ohio and FOP Lodge No. 9, as well as AFSCME Local 1632, have collective bargaining agreements which require the City to provide uniforms to all bargaining unit members at no cost to the employee. This ordinance will enable the division to contract to outfit two new recruit classes that are to be hired in 2007.

Additional Needs: Expenses associated with recruit classes are budgeted in the transfer category until needed. Therefore, funds need to be transferred within the General Fund budget of the Division of Police from Object Level (1) 10 to Object Level (1) 02 in order to purchase these uniforms. Also, Universal Term Contract FL002795 needs to be modified to allow for a price increase for the purchase of body armor. The Division's Uniform Committee has approved removable straps and two different lengths instead of permanent straps on the body armor shell; therefore an increase of cost from $460.00 to $485.95 is needed. In addition purchases were made as a result of changing manufacturer, item being discontinued, new weapon now utilized by the Division of Police and items of better/safer quality being made available are addressed in the attached addendum and these items shall supplement the current catalog and shall be conducted in accordance with the original terms of FL002795.

Bid Information: The Purchasing Office has set up UTC FL002795 for the purchase of Uniforms. This UTC was made in response of bid # SA001674DRM.

Contract Compliance: 31-1261664 - Roy Tailors Uniforms of Columbus, Inc., Expires 10/26/08

Emergency Designation: Emergency legislation is requested so funds can be made available in order to set up the contract to purchase the needed uniforms for the recruits and to order replacement body armor. Currently we need to order 349 body armor vests.

FISCAL IMPACT:

Funds are available to transfer within the Division's budget and the 2006 Bulletproof Vest Partnership Grant for this con...