Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Technology, on behalf of the Department of Public Safety, to modify a professional services and software licensing contract with Orion Communications Inc. for the LIONS Time and Attendance System to add the LIONS Time and Attendance System.
The Division of Police has a need to replace the current time and attendance system and has chosen to utilize the LIONS Time and Attendance System Mobile App to manage employee attendance and payroll details. The contract includes maintenance and support services for the Time and Attendance System (LIONS) and the Accrual Import Payroll Interface.
PO490989 authorized the Director of Technology to enter a contract with Orion Communications, Inc. for the LIONS Time and Attendance System and Accrual Import Payroll Interface. The term of the initial contract was for one year starting March 24, 2025 through March 24, 2026, in the amount $42,643.00.
This ordinance authorizes the Director of the Department of Technology to modify the original contract in order to add 2,000 licenses of the LIONS Time and Attendance System - Mobile App, and to encumber additional funds for the new app service in the amount of $11,880.00. The term of the additional app service shall be from October 1, 2025 through March 24, 2026.
1.1 Amount of additional funds to be expended:
The original contract amount: $42,643.00 (PO490989)
The total of Modification No. 1: $11,880.00 (This Ordinance)
The contract amount including all modifications: $54,523.00
1.2 Reasons additional goods/services could not be foreseen:
This unforeseen modification to add 2,000 licenses of the LIONS Time and Attendance System - Mobile App is to maintain operational efficiency for the Division of Police. The current system is being decommissioned, and a replacement is necessary. It was decided that this Mobile App service would replace the old system ...
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