Explanation
BACKGROUND: The Division of Water entered into contract EL004376, with Blue Heron Consulting, to manage, analyze, design, implement, test, and maintain our Water and Sewer Information Management System (WASIMS). We also have a modification for $8,000.00 currently in process to pay for additional travel costs. During Blue Heron's analysis of WASIMS, they found areas that need additional attention. Therefore, the Division would like to modify this contract a second time, in order for the company to address these areas of concern. The Contract Compliance Number for Blue Heron Consulting is 16-1573553. They do not have certified MBE/FBE status.
1. The Division needs an additional $19,000.00. The original contract was established for $75,000.00. The total amount of the original contract and two modifications is $102,000.00.
2. The need for additional funds was not foreseen at the time of the initial contract, as the areas of concern were not found until the company started evaluating the system.
3. It is in the City's best interest to not formally bid this service as we have already contracted with the vendor to provide the services needed and bringing in a new vendor would not be feasible.
4. The cost of this service is based on a quote received from the vendor.
It is requested that this Ordinance be handled in an emergency manner, due to time constraints. Since the as the vendor is from out-of-town it would not be feasible for them to leave and then return, when they can currently perform the necessary work.
FISCAL IMPACT: The Division of Water has allocated $100,000.00 for these services in the 2004 Budget. The Division will re-prioritize Object Level Three expenditures in order to cover the $2,000.00 difference.
$50,000.00 was expended for these services in 2003.
There were no expenditures for these services in 2002.
Title
To authorize the Director of Public Utilities to enter into the second modification of the c...
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