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File #:
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0326-2014
Version:
1
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Type:
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Ordinance
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Status:
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Passed
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On agenda:
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3/31/2014
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Final action:
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4/3/2014
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Title:
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To authorize the Director of the Department of Technology (DoT) to renew and modify an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI), for software licensing, maintenance and support for the City's geographic information systems (GIS); in accordance with the sole source provisions of Columbus City Codes; to authorize the expenditure of $168,269.31 from the Department of Technology, Information Services Division, Internal Service Fund; and to declare an emergency. ($168,269.31)
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Explanation BACKGROUND: This legislation will authorize the Director of the Department of Technology (DoT) to renew and modify an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City's geographic information systems (GIS). The original three year agreement (EL012309) was authorized by ordinance 1977-2011, passed December 5, 2011. The second year of the agreement (EL014256) was authorized by ordinance 0719-2013 , passed April 1, 2103. This ordinance will authorize the third year of that agreement, April 15, 2014 to April 14, 2015, at a cost of $166,000.00.
This ordinance will also authorize a modification to provide maintenance and support for the ArcGIS GeoEvent Processor (at a cost of $924.66 per year) and ArcPad (at a cost of $1,344.65 for five licenses), in the amount of $2,269.31 with a term period of April 1, 2014 through April 14, 2015, bringing the total amount of funds being requested via this ordinance to $168,269.31. The need for this service was not known at the time of the original agreement, so was not included in the original agreement. These software licenses are only available from ESRI, so the City cannot use alternate procurement methods to obtain this service. The cost of was negotiated with ESRI.
The City's GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhoods, Capital Improvement Projects Map, and the Zoning Map applications, citywide desktop software used for data maintenance and analysis, as well as other GIS data products. This enterprise agreement will enable the City to continue to access ESRI maintenance and support for almost all of its current portfolio of ESRI software, however (2 existing ESRI licenses are not included, and will need to be renewed and supported separate from the enterprise agreement)....
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