City of Columbus - File #: 0931-2012

• File #: 0931-2012
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/23/2012
• In control: Technology Committee
• On agenda: 7/9/2012
• Final action: 7/11/2012
• Title: To authorize the Director of the Department of Technology and the Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew an existing contract for maintenance and support for six (6) months, to modify this contract to upgrade to a new web based system with an annual subscription fee, to amend the 2012 Capital Improvement Budget; to authorize the appropriation, transfer, and expenditure of $66,737.20 within the General Permanent Improvement Fund; to waive the competitive bidding provisions of the Columbus City Code; and to authorize the expenditure of $10,696.73 from the Department of Technology, internal service fund; and to declare an emergency. ($77,433.93)

Date	Ver.	Action By	Action	Result
7/11/2012	1	CITY CLERK	Attest
7/10/2012	1	MAYOR	Signed
7/9/2012	1	COUNCIL PRESIDENT	Signed
7/9/2012	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology and the Executive Director of the Civil Service Commission, on behalf of the Civil Service Commission, to renew and modify an agreement with Governmentjobs.com (also known as NeoGov) for an applicant and test management software system. The original agreement with NeoGov (ED038195) was established March 11, 2009. The agreement was most recently renewed by authority of ordinance 1793-2011, passed November 14, 2011, through purchase order EL012296. This renewal will provide software maintenance and support service for the Sigma applicant and test management system from July 1, 2012 to December 31, 2012 at a cost of $10,696.73.

This ordinance also authorizes the Director of Technology to modify this agreement to upgrade to a new web based system, to be hosted by NeoGov. This upgrade modification will provide technical support and training services to provision the new NeoGov Insight Enterprise system, to be implemented in the period July 1, 2012 to December 31, 2012. The modification will also provide a subscription to the hosted application for the period January 1, 2013 to December 31, 2013. The cost of the modification for the training and one year subscription service is $37,000.00. Also, a contingency amount of $15,000 is being requested to cover any potential unknown costs associated with data migration from Sigma to Insight, data integration between Insight and other City technology applications, and customizations to the Insight application, and $14,737.20 to provide payment for the Department of Technology personnel to assist with the implementation of the project. The total cost of this application migration project including the contingency and DoT personnel cost is $77,433.93.

The City was notified by NeoGov in 2010 that the current Sigma applicant and test management system would no longer be supported after the end of this year (2012). In pre...