Explanation
Background: This legislation is for the option to establish two (2) UTC contracts for Generator Preventive Maintenance and Repair and to provide for the rental, if required, of additional generators on an as needed basis by the Fleet Management Division of the Department of Finance and Management, the largest user. The term of the proposed option contracts is through October 31, 2017. The contracts may be extended for one (1) additional year, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on July 30, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation SA005943). Ninety Seven (97) bids were solicited: (MBR: 3, M1A: 1, HL1: 1, F1: 1, AS1: 1). Three (3) bids were received (MAJ: 3).
The Purchasing Office is recommending awards to the overall lowest, responsive, responsible, and best bidders as follows:
J.D. Power Systems LLC; CC#263637530, expires 10/17/2017, Categories 1A-E, 2A-E, 3A-C, 5A-H, $1.00
Cummins Bridgeway, LLC; CC#113658572, expires 10/28/2016, Categories 4A-D, 4AA-DD, $1.00
Total Estimated Annual Expenditure: $75,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency as the current contract is set to expire on 10/31/2015. It is immediately necessary to enter in to a new contract and avoid any lapse of time where some disaster resulting in a major power outage could occur thereby diminishing the City’s ability to provide services preserving the general public health, peace, property, safety, and welfare.
Fiscal Impact: Funding to establish these option contracts is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriat...
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