Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Safety, Division of Police, to enter into a 1-year contract for software and maintenance support for the Workforce Management System from Orion Communications, Inc.
Maintenance and support services.
The City of Columbus, Department of Public Safety has utilized Orion Communications Inc. for time and attendance services that tracks employee overtime, vacation requests, and is the Division's personnel information repository. Recently, the cost of these services has exceeded the $50,000 threshold.
The Workforce Management System is a proprietary system from Orion Communications, Inc. As such, the City must purchase annual support and maintenance from Orion Communications, Inc. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.07.
Finally, this ordinance authorizes the expenditure of $67,682.00 for the above-described services for the period of one year from March 24, 2026, to March 23, 2027.
FISCAL IMPACT
Funding in the amount of $67,682.00 is budgeted and available in the Department of Technology’s Information Services Division’s Operating Fund, Fund 5100.
CONTRACT COMPLIANCE
Vendor Name: Orion Communications, Inc
Vendor Acct:# 010143
Expiration Date: 2/22/2026
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to enter into a sole source contract with Orion Communications, Inc. for the Workforce Management System; to authorize the expenditure of $67,682.00 from the Department of Technology, Information Services Operating Fund. ($67,682.00)
Body
WHEREAS, it has been determined that the Department of Public Safety, Division of Police, has a need for the software and maintenance support of the Workforce Management System for time and attendance; and
WHEREAS, The Workforce...
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