Explanation
BACKGROUND: For the option to purchase OEM Parts, Supplies, & Accessories for Fleet Management. The term of the proposed option contract would be two (2) years through March 31, 2010 with the right to extend for two (2) additional years subject to mutual agreement by both parties. The Purchasing Office opened formal bids on February 21, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002802. Seventeen (17) bids were solicited; Five (5) bids were received.
The Purchasing Office is recommending award of primary and secondary contracts to the lowest, responsive, responsible and best bidders:
Bob McDorman Chevrolet MAJ, CC#310714139 (Expires 9-1-08)
Dick Masheter Ford, Inc. MAJ, CC#310729896 (Expires 3-3-10)
Germain Ford MAJ, CC#311742492 (Expires 5-9-09)
Total Estimated Annual Expenditure: $740,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
The following companies were deemed non-responsive to bid specifications as follows: Columbus Joint and Clutch - Bid was for OEM parts and bidder only bid Driveline parts and Byers Chevrolet - Section 6.3.1 and Page 5A.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into three (3) contracts for the option to purchase OEM Parts, Supplies, and Accessories with Bob McDorman Chevrolet, Dick Masheter Ford, Inc., and Germain Ford ...
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