Explanation
BACKGROUND: Ord. No. 1489-2014, approved by City Council on July 21, 2014, authorized the Department of Technology (DoT), and Columbus Public Health (CPH) to enter into an agreement with NextGen Healthcare Information Systems, LLC (NextGen) for provisioning, hosting and ongoing support of an electronic medical record system at CPH’s 240 Parsons Avenue facility. The hosted NextGen system enables CPH to operate five major clinical operations and provides for an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
In order to effectively complete this transition to NextGen, it is necessary to contract with Mt. Carmel Health System for the provision of document extraction services that were created by Columbus Public Health while utilizing Mt. Carmel’s old medical records system. Approximately 1.2 million document images will be extracted and moved to a drive to be provided by Columbus Public Health. When the extraction services are completed, the drive will be mounted to the new NextGen server.
This ordinance authorizes a contract with Mount Carmel Health Systems, Inc., for $41,000 for document extraction services for the period of January 1, 2015 through June 30, 2015. This ordinance waives competitive bidding provisions of the City Code. Mount Carmel Health Systems' Contract Compliance No. is 31-1439334. Emergency action is requested in order to ensure timely billings and collections continue.
FISCAL IMPACT: This Ordinance is contingent upon the passing of Ordinance No. 0068-2015, the annual appropriation ordinance for Health’s special purpose activities in the city’s Special Purpose Fund. Funding for this contract is budgeted in the city’s Special Purpose Fund, Fund No. 223, Subfund 310, the Medicaid Provider Incentive Program, or MPI...
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