City of Columbus - File #: 1598-2008

• File #: 1598-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/2/2008
• In control: Finance & Economic Development Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize and direct the Finance and Management Director to enter into seven (7) contracts for the option to purchase OEM Truck Parts with Schodorf Truck Body & Equipment, Sutphen Corporation, Columbus Peterbilt, Germain Ford, Bob McDorman Chevrolet, Kaffenbarger Truck Equipment, and The McLean Company, to authorize the expenditure of seven (7) dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency. ($7.00).

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/7/2008	1	CITY ATTORNEY	Reviewed and Approved
10/7/2008	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/6/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/6/2008	1	Auditor Reviewer	Reviewed and Approved
10/6/2008	1	CITY AUDITOR	Reviewed and Approved
10/6/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/3/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/3/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/3/2008	1	EBOCO Reviewer	Sent for Approval
10/3/2008	1	ODI DIRECTOR	Reviewed and Approved
10/2/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/2/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase OEM Truck Parts for Fleet Management. The term of the proposed option contract would be from the date of execution by the City up to and including September 30, 2010 with the right to extend for two (2) additional years subject to mutual agreement by both parties. The Purchasing Office opened formal bids on August 21, 2008.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002995). Eighty Eight Bids (88) bids were solicited; Seven (7) bids were received.

The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:

Schodorf Truck Body & Equipment CC#314416487 (Expires 4-23-10)
Sutphen Corporation CC#310671786 (Expires 3-3-10)
Columbus Peterbilt CC#341285858 (Expires 9-9-10)
Germain Ford CC#311742492 (Expires 5-9-09)
Bob McDorman Chevrolet CC#310714139 (Expires 9-25-10)
Kaffenbarger Truck Equipment Company CC#310802979 (Expires 10-2-10)
The McLean Company CC#340762688 (Expires 5-19-10)
Total Estimated Annual Expenditure: $175,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into seven (7) contracts for the option to purchase OEM Truck Parts with Schodorf Truck Body & Equipment, Sutphen Corporation, Columbus Peterbilt, Germain Ford, Bob...