City of Columbus - File #: 0744-2004

• File #: 0744-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/8/2004
• In control: Utilities Committee
• On agenda: 5/3/2004
• Final action: 5/5/2004
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Weed & Vegetation Management, with Hickman Lawn Care, Inc. and Tru Green Chemlawn., to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
5/5/2004	1	CITY CLERK	Attest
5/4/2004	1	MAYOR	Signed
5/3/2004	1	Columbus City Council	Approved	Pass
5/3/2004	1	COUNCIL PRESIDENT PRO-TEM	Signed
4/22/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/21/2004	1	Auditor Reviewer	Reviewed and Approved
4/21/2004	1	CITY AUDITOR	Reviewed and Approved
4/21/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/21/2004	1	CITY ATTORNEY	Reviewed and Approved
4/20/2004	1	EBOCO Reviewer	Reviewed and Approved
4/20/2004	1	ODI DIRECTOR	Reviewed and Approved
4/20/2004	1	Finance - Purchasing Drafter	Sent for Approval
4/19/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
4/8/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To establish a contract for the option to purchase Weed & Vegetation Management for the Water Division, the largest user. The term of the proposed option contract will be three years with an option to renew for one additional year if mutually agreed. Contract expiration date is December 31, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001045). Formal bids were opened on March 18, 2004. Fifty-two (MAJ:44, M1A:8) bids solicited; five (MAJ:5) bids received.

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders:

Hickman Lawn Care, Inc., CC#31-1432478, Zone 1
Tru Green ChemLawn, CC#36-3734669, Zones 2 thru 4 and Roadways
Total Estimated Annual Expenditure: $38,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Weed & Vegetation Management, with Hickman Lawn Care, Inc. and Tru Green Chemlawn., to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on March 18, 2004 and selected the lowest, responsive, responsible and best bid; and

WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encou...