Explanation
BACKGROUND: This ordinance is to modify an existing contract (FL005944) with Fechheimer Brothers for the purchase of Fire Rated Uniform Under Shirts. The contract needs to be modified to allow for the purchase of under shirts without silk-screening on the backs and for the purchase of blank under shirts that have no embroidery or silk-screening. This modification will result in the shirts having a longer life and will accommodate outfitting new hires during the year, as well as, promotions since the current contract has a 1200 minimum order requirement. The blank shirts will be embroidered as needed through a current uniform contract with Galls RT II, LLC dba Roy Tailors Uniform Company of Columbus. The contractor has proposed lower pricing for the under shirts with a $3.00 reduction per shirt for no silk-screening on the back and a $5.25 reduction per shirt for no embroidery. The original contract was established based on a competitive bid process (Solicitation No. SA005436) in accordance with Ordinance No. 1765-2014 Passed 7/28/14 and Ordinance No. 2657-2013 passed 12/2/13. Fechheimer Brothers CC# 311000330 expires 6/12/2016.
1. Amount of additional funds: There are no additional funds needed for this purchase.
2. Reason additional needs were not foreseen: The Division of Fire realized after the contract was finalized that the reflective silk-screening on the back would only have a 50 wash life expectancy and the minimum order requirements didn't provide a workable solution for outfitting new hires and promotions.
3. Reason other procurement processes not used: Urgency in getting firefighters outfitted with these new FR Uniform Under Shirts.
4. How cost was determined: Pricing was negotiated with contractor and variations priced lower than quoted under shirts.
This ordinance is being submitted as an emergency to be in compliance with union negotiated agreements and to provide firefighters with uniforms for their personal safety.
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