Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a contract with Accela, Inc., to provide for the payment of annual software licensing and maintenance fees.
Ordinance 1463-2014 authorized the Director of Public Service to waive bid and enter into contract with Accela related to the acquisition, configuration and rollout of Accela Automation software, replacing an earlier in-house permitting system.
Ordinance 2474-2016 authorized the Director of Public Service to execute a contract modification with Accela related to the development and implementation of additional configuration changes to the current workflow system and the acquisition, licensing, and maintenance of Accela Land Management and Accela Mobile Office software applications.
Ordinance 0272-2017 authorized the Director of Public Service to execute a second contract modification with Accela related to the purchase and maintenance of additional software licenses and the reimbursement of other direct costs incurred during the reconfiguration of the current workflow system.
Ordinance 2302-2017 authorized the Director of Public Service to execute a third contract modification with Accela related to the acquisition, licensing, and maintenance of Accela GIS Silverlight software necessary to integrate the Accela Civic Platform with the GIS technology utilized by the Department of Public Service. However, the purchase order established to pay the aforementioned expenses was cancelled as of year-end 2018 before payment was tendered to Accela for the associated costs. Those funds are now needed to satisfy the obligation owed to Accela for the continued provision and utilization of Accela software applications through March 31, 2020, and this legislation authorizes the encumbrance and expenditure of $31,665.60 for that purpose.
2. CONTRACT COMPLIANCE
The contract compliance number for Accela, Inc. is CC010838, which expires March 8, 2019. Accela will be requ...
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