City of Columbus - File #: 1436-2009

• File #: 1436-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/20/2009
• In control: Finance & Economic Development Committee
• On agenda: 11/2/2009
• Final action: 11/4/2009
• Title: To authorize the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Carrier Commercial Service for the purchase of software for the HVAC control system at the East Side Health Center; to authorize the expenditure of $5,106.00 from the Neighborhood Health Center Capital Reserve Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($5,106.00)

Date	Ver.	Action By	Action	Result
11/4/2009	1	CITY CLERK	Attest
11/3/2009	1	MAYOR	Signed
11/2/2009	1	Columbus City Council	Approved	Pass
11/2/2009	1	COUNCIL PRESIDENT	Signed
10/23/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/23/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/22/2009	1	Finance Drafter	Sent for Approval
10/22/2009	1	Auditor Reviewer	Reviewed and Approved
10/22/2009	1	CITY AUDITOR	Reviewed and Approved
10/22/2009	1	Finance Drafter	Sent for Approval
10/22/2009	1	EBOCO Reviewer	Sent for Approval
10/22/2009	1	ODI DIRECTOR	Reviewed and Approved
10/22/2009	1	Finance Drafter	Sent for Approval
10/22/2009	1	CITY ATTORNEY	Reviewed and Approved
10/21/2009	1	Finance Drafter	Sent for Approval
10/21/2009	1	Finance Reviewer	Reviewed and Approved
10/21/2009	1	Finance Drafter	Sent for Approval
10/21/2009	1	Finance Reviewer	Reviewed and Approved
10/21/2009	1	Finance Reviewer	Reviewed and Approved
10/21/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/20/2009	1	Finance Drafter	Sent for Approval
10/20/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Facilities Management Division with Carrier Commercial Service for the purchase of software for the HVAC control system at the East Side Health Center, 1180 East Main Street. Before July 2007, the East Side Health Center was under the purview of another management group. Carrier had a contract with the management group to maintain the HVAC control system. Subsequently, the management groups' agreement ended and the building became the responsibility of the Facilities Management Division.

The Facilities Management Division has attempted to maintain the HVAC control system manually, which has led to ongoing problems with the climate control and comfort to the occupants and clients of the building. This ordinance authorizes the purchase of software that will consist of Carrier's iVu device. Carrier's iVu device is a web-based building automation control system that provides access to view, monitor, and adjust controls from remote locations. The system will consist of Carrier's iVu device that will allow communications with the building control system via a laptop computer, mapping of all points into Carrier's iVu device, and training of the system with Facilities Management Division personnel.

This ordinance also waives the competitive bidding process of the Columbus City Codes. The City of Columbus utilizes Carrier software in several of its facilities; the software is proprietary in nature. Carrier is the sole manufacturer and distributor of the Carrier HVAC control system. Due to Carrier's proprietary interest, using another company would lead to additional time and costs. Another company would be required to subcontract for work with Carrier.

Emergency action is requested so that the needed HVAC software upgrades can be completed as quickly as possible, thereby ensuring proper heating and cooling withi...