Explanation
BACKGROUND: This ordinance authorizes the Director of Public Utilities to enter into a contract with Cornerstone Maintenance Services, Ltd. to provide HVAC and Air Purification Equipment Maintenance Services for the various facilities within the Department of Public Utilities, FEM Project No. 1505.2. The Department facilities that are currently in need of this contract are Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and the Southwesterly Compost Facility. Other Department facilities may be added in the future by modification. The work to be performed under this contract will be mainly HVAC & Air Purification units and their associated equipment and systems that require inspection, sampling, testing, troubleshooting, balancing, media replacement, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various HVAC units or any HVAC associated equipment. Maintenance and repair of piping and ductwork are also considered part of the HVAC and Air Purification system and therefore part of the required work.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA005326). One hundred twenty-two (122) vendors (105 MAJ, 4 MBR, 8 M1A, 3 F1, 2 AS1) were solicited and three (3) bids (2 MAJ, 1 not Certified) were received with two (2) bids opened on March 19, 2014. The third bid was returned unopened to Kirk Williams Company because it was erroneously delivered to the Division of Sewerage and Drainage at 1250 Fairwood Avenue on March 19, 2014 at 2:58 pm. The bid document stated that bids must be received at 910 Dublin Road by 3:00 pm on March 19, 2014. The lowest bid from Cornerstone Maintenance Services, Ltd. is recommended for an award, as the lowest, responsive and responsible bid received. Their bid amount was $282,759.00. The bid schedule included maintenance items for the Division of Se...
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