City of Columbus - File #: 0466-2011

• File #: 0466-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/14/2011
• In control: Recreation & Parks Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of Recreation and Parks to modify and extend the contract with Elite Fire Services for required maintenance and monitoring services of burglar and fire units in various city facilities under the purview of the Recreation and Parks Department; to authorize the expenditure of $10,000.00; and to declare an emergency. ($10,000.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/22/2011	1	CITY AUDITOR	Reviewed and Approved
3/22/2011	1	Rec & Parks Drafter	Sent for Approval
3/22/2011	1	CITY ATTORNEY	Reviewed and Approved
3/22/2011	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
3/21/2011	1	Rec & Parks Drafter	Sent for Approval
3/21/2011	1	Auditor Reviewer	Reviewed and Approved
3/18/2011	1	Finance Reviewer	Reviewed and Approved
3/18/2011	1	Finance Reviewer	Reviewed and Approved
3/18/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/17/2011	1	Rec & Parks Drafter	Sent for Approval
3/16/2011	1	ODI DIRECTOR	Reviewed and Approved
3/15/2011	1	Rec & Parks Drafter	Sent for Approval
3/15/2011	1	EBOCO Reviewer	Sent for Approval
3/14/2011	1	Rec & Parks Drafter	Sent for Approval
3/14/2011	1	REC & PARKS DIRECTOR	Reviewed and Approved

Explanation

Background:
The extension of the current three year agreement would eliminate the costly process of re-programming the existing burglar and fire alarm systems to be successfully monitored remotely. At this time, if another vendor were to be awarded the re-bid contract, each site would need to be visited by the new vendor to program the installed dialer device to their monitoring central station. Current monitoring cost per burglar and fire alarm systems is $8.50 per month for approximately 70 alarm systems. The hourly labor rate for repairs is $42.00 per hour with no trip charge. Current prices quoted in 2008 as agreed to by Elite Fire Services are to remain in effect during the extension of the agreement to May 31, 2014.

The cost of the remainder of 2011 contract extension will be $10,000.00. Total funding for these services during 2011 will not exceed $16,000.00. Funding for subsequent years would be created each year as needed on an annual basis.

The Recreation and Parks Department is requesting that the informal bidding provisions of the Columbus City Code Chapter 329.06 be waived in order to extend the existing bid contract with Elite Fire Services. It is more cost effective and in the best interest of the City to extend contract with Elite Fire Services at bid prices from 2008. Elite Fire Services, since the beginning of their relationship with the City of Columbus, has successfully provided the Recreation and Parks Department an opportunity to rehabilitate many older alarm systems in which parts are no longer available and modernize the technology at many of the department's existing security system locations.

Emergency Justification:
Emergency action is requested to maintain the security of City-owned property and facilities with no disruption in service

Principal Parties:
Elite Fire Services
Rod Bishop: Owner
600 Shoemaker Ave. Unit 5
Columbus Oh. 43201
586-4255
10+ Columbus Employees
Contract compliant through 3....