City of Columbus - File #: 1330-2008

• File #: 1330-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/11/2008
• In control: Public Service & Transportation Committee
• On agenda: 9/8/2008
• Final action: 9/10/2008
• Title: To authorize the appropriation of $385,000.00 from within the unappropriated balance of the Municipal Motor Vehicle License Tax Fund and $242,212.00 from the Street Construction Maintenance and Repair Fund; to authorize the Finance and Management Director to establish a purchase order for rock salt with Cargill, Inc. in the amount of $742,212.00 for the Division of Transportation; and to declare an emergency.

Date	Ver.	Action By	Action	Result
9/10/2008	1	CITY CLERK	Attest
9/9/2008	1	MAYOR	Signed
9/8/2008	1	Columbus City Council	Approved	Pass
9/8/2008	1	COUNCIL PRESIDENT	Signed
8/26/2008	1	Service Drafter	Sent for Approval
8/26/2008	1	CITY ATTORNEY	Reviewed and Approved
8/26/2008	1	Service Drafter	Sent to Clerk's Office for Council
8/25/2008	1	Service Drafter	Sent for Approval
8/22/2008	1	Service Drafter	Sent for Approval
8/22/2008	1	EBOCO Reviewer	Reviewed and Approved
8/22/2008	1	ODI DIRECTOR	Reviewed and Approved
8/21/2008	1	Finance Reviewer	Reviewed and Approved
8/21/2008	1	Service Drafter	Sent for Approval
8/21/2008	1	Auditor Reviewer	Reviewed and Approved
8/21/2008	1	CITY AUDITOR	Reviewed and Approved
8/20/2008	1	Finance Reviewer	Reviewed and Approved
8/18/2008	1	Service Drafter	Sent for Approval
8/15/2008	1	SERVICE DIRECTOR	Reviewed and Approved
8/13/2008	1	Service Drafter	Sent for Approval

1. BACKGROUND:
There is a need for additional appropriation of monies within the Municipal Motor Vehicle License Tax Fund for the Division of Transportation for salt purchases in order for Transportation to begin the 2008-2009 snow season. The amount being appropriated within this ordinance in the Municipal Motor Vehicle License Tax Fund is $385,000.00.

Additional appropriation is also required in the Street Construction Maintenance and Repair Fund. Funding for the Division of Transportation in the amount of $242,212.00 has been made available from the Federal Emergency Management Agency (FEMA) due to the winter storm resulting in record snowfall in March 2008. Monies from FEMA are being transferred within ordinance 1316-2008, currently in progress, to the Street Construction Maintenance and Repair Fund for the purchase of rock salt.

The Division of Transportation is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. Formal competitive bids were solicited and received and the Purchasing Office is establishing a citywide universal term contract (UTC) with Cargill, Inc., contract compliance number 41-0177680 (expires June 16, 2010) at a price of $39.85/ton (dumped) and 43.00/ton (piled). The price is allowed to escalate under the terms of this contract with requests for increases being subject to approval by the City.

It is necessary that the Division of Transportation purchase rock salt for the 2008 - 2009 winter season. This ordinance authorizes the Finance and Management Director to establish a purchase order for the purchase of rock salt for the Division of Transportation consistent with the terms and conditions of the to be established citywide term contract in the amount of $742,212.00.

2. FISCAL IMPACT:
Annual revenue into the Municipal Motor Vehicle License Tax Fund is consistently in the $3,100,000.00 to $3,200,000.00 range. Ordinance 0012-2008 passed by City...