City of Columbus - File #: 1543-2009

• File #: 1543-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/4/2009
• In control: Administration Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To authorize the Director of the Department Technology, on behalf of the Division of Planning and Operations and the Division of Design & Construction, to enter into a agreement with DLT Solutions, Inc. for the purchase of AutoCAD product licensing and software; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $40,217.60 from the Information Services Fund; and to declare an emergency. ($40,217.60)

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/15/2009	1	MAYOR	Signed
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/4/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/4/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/4/2009	1	Technology Drafter	Sent for Approval
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	CITY AUDITOR	Reviewed and Approved
12/4/2009	1	Technology Drafter	Sent for Approval
12/4/2009	1	CITY ATTORNEY	Reviewed and Approved
12/4/2009	1	Technology Drafter	Sent to Clerk's Office for Council
12/3/2009	1	Finance Reviewer	Reviewed and Approved
12/3/2009	1	Finance Reviewer	Reviewed and Approved
12/3/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/2/2009	1	Technology Drafter	Sent for Approval
12/1/2009	1	ODI DIRECTOR	Reviewed and Approved
11/30/2009	1	EBOCO Reviewer	Reviewed and Approved
11/23/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/23/2009	1	Technology Drafter	Sent for Approval
11/19/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Department of Technology, on behalf of the Division of Planning and Operations and the Division of Design & Construction, to enter into agreement with DLT Solutions, Inc. for the purchase of AutoCAD product licensing and software as an upgrade to the division's current software. The software is used for mapping, the creation and/or updating of shop drawings and architectural plans, etc. Because the software program is proprietary to the vendor, the Department of Technology, on behalf of the Division of Planning and Operations and the Division of Design & Construction, would be entering into a contract with DLT Solutions, Inc., the sole distributor in this area, in the amount of $40,217.60.

This purchase will provide Division of Planning and Operations and the Division of Design & Construction with continued vendor support making it easier for the division to share data with its customers, agencies, consultants and other interested parties with whom they interact.

Due to the urgent and immediate need to install the software and to allow for the associated training, and to facilitate meeting deadlines and timelines, this legislation request approval to waive the competitive bidding provisions of the Columbus City Code Section 329.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

FISCAL IMPACT:
Funds are budgeted and available in the Information Services Fund to cover this purchase in the amount of $40,217.60.


EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase, as the software license, application and support services being purchased are very important to the Division of Planning and Operations and the Division of Design & Construction.


CONTRACT COMPLIANCE:

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