City of Columbus - File #: 0984-2005

• File #: 0984-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/23/2005
• In control: Administration Committee
• On agenda: 6/20/2005
• Final action: 6/23/2005
• Title: To authorize the Department of Technology to modify and extend a contract with ABA Communications/Chavez Group for closed captioning services, to authorize the expenditure of $26,000.00 from the cable fund, and to declare and emergency. ($26,000.00)

Date	Ver.	Action By	Action	Result
6/23/2005	1	CITY CLERK	Attest
6/21/2005	1	MAYOR	Signed
6/20/2005	1	Columbus City Council	Approved	Pass
6/20/2005	1	COUNCIL PRESIDENT	Signed
6/10/2005	1	Technology Drafter	Sent for Approval
6/10/2005	1	Auditor Reviewer	Reviewed and Approved
6/10/2005	1	CITY AUDITOR	Reviewed and Approved
6/10/2005	1	Technology Drafter	Sent for Approval
6/10/2005	1	CITY ATTORNEY	Reviewed and Approved
6/10/2005	1	Technology Drafter	Sent to Clerk's Office for Council
6/9/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/8/2005	1	Finance Reviewer	Reviewed and Approved
6/2/2005	1	EBOCO Reviewer	Sent for Approval
6/2/2005	1	ODI DIRECTOR	Reviewed and Approved
6/2/2005	1	Technology Drafter	Sent for Approval
6/1/2005	1	Technology Drafter	Sent for Approval
6/1/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/1/2005	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify and extend a contract with ABA Communications/Chavez Group to provide closed captioning service for Government Television Channel 3 (GTC-3). The government channel allows citizens of Columbus education and knowledge of government programs and services through the delivery of live or videotaped programming, such as Columbus City Council hearings and meetings, State of the City Address and Martin Luther King Celebration. The primary objective of this service is to meet the demand from the hearing-impaired citizens to receive all the information that is conveyed through broadcasting provided by GTC-3.

The Department of Technology exercised due diligence by executing a formal bid process, via the Purchasing Department, which was advertised for the closed captioning services, Bid Solicitation No. SA000596, opened on January 15, 2004, with the option to renew yearly for two additional one-year periods, subject to the approval of both parties and the approval of appropriations. This ordinance will provide funding for the first additional one year period, in the amount of $26,000.00, with a coverage period from March 1, 2005 through February 28, 2006. It is necessary to modify and extend this contract to insure uninterrupted closed captioning service to the citizens of Columbus for Columbus City Council meetings and other selected GTC-3 programming.

FISCAL IMPACT: During fiscal year 2003, $36,525.00 and $17,472.50 in 2004 was expended with ABA Communications/Chavez Group for closed captioning services. Funding in the amount of $34,200.00 was budgeted and is available in the 2005 Department of Technology, Telecommunications Division, cable fund budget. The cost associated with this contract period, from March 1, 2005 through February 28, 2006, is $26,000.00.

EMERGENCY: There is an immediate need to modify and extend the contract with ABA Commun...