Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with Mako Power LLC, for installation of battery replacements related to Uninterrupted Power Supply (UPS) systems. This contract will be for battery replacement (160 batteries) and includes professional installation, removal and recycling services at the City of Columbus Data Center location.
The Department of Technology (DoT) exercised due diligence by completing the competitive bid process (Solicitation # SA004021) in compliance with Columbus City Code Section 329. On July 14, 2011, the (ITB) Invitation to Bid (SA004021) for the battery replacement purchase and installation services was issued and eleven (11) proposals were received. After reviewing the eleven (11) bids that were submitted, it was recommended that the award be made to the vendor Mako Power LLC., in the amount of $28,000.00, as they were deemed to be the overall lowest, responsive, responsible and best bidder per specification.
This ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2011 Capital Improvement Budget (CIB), passed by Columbus City Council March 7, 2011 via Ordinance # 0266-2011, to accommodate for the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order is established in a timely manner to allow the vendor to start their project service work as planned and not delayed.
Fiscal Impact:
The total cost of this ordinance is $28,000.00, with funding coming from the Department of Technology, Information Services Capital Improvement Bond Fund totaling $28,000.00 by transferring cash of ($28,000.00) from the Server Virtualization Project (470030-100001) to (470036-100000) the Data Center Facility Upgrades. Funds ...
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