City of Columbus - File #: 0259-2011

• File #: 0259-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/8/2011
• In control: Administration Committee
• On agenda: 5/23/2011
• Final action: 5/24/2011
• Title: To authorize the Director of the Department of Technology to renew a contract with Decade Software Company, LLC, for the EnvisionConnect software license maintenance and support services, on behalf of the Columbus Public Health Department, in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $78,300.00 from the Department of Technology Internal Services Fund. ($78,300.00)

Date	Ver.	Action By	Action	Result
5/24/2011	1	MAYOR	Signed
5/24/2011	1	ACTING CITY CLERK	Attest
5/23/2011	1	Columbus City Council	Approved	Pass
5/23/2011	1	COUNCIL PRESIDENT	Signed
5/16/2011	1	Columbus City Council	Read for the First Time
5/6/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/6/2011	1	Technology Drafter	Sent for Approval
5/6/2011	1	Auditor Reviewer	Reviewed and Approved
5/6/2011	1	CITY AUDITOR	Reviewed and Approved
5/6/2011	1	CITY ATTORNEY	Reviewed and Approved
5/6/2011	1	Technology Drafter	Sent to Clerk's Office for Council
5/5/2011	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
5/3/2011	1	Finance Reviewer	Reviewed and Approved
5/3/2011	1	Finance Reviewer	Reviewed and Approved
5/2/2011	1	Technology Drafter	Sent for Approval
5/2/2011	1	Finance Reviewer	Reviewed and Approved
4/28/2011	1	Technology Drafter	Sent for Approval
4/28/2011	1	EBOCO Reviewer	Sent for Approval
4/28/2011	1	ODI DIRECTOR	Reviewed and Approved
4/27/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/18/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to renew a contract with Decade Software Company, LLC for annual software maintenance and support services for the EnvisionConnect license. This renewal will provide service from July 1, 2011 to June 30, 2012 at a cost of $78,300.00. The original contract (EL000490) was established by the Health Department in 2000 and provided language that allows for annual renewals.

The EnvisionConnect software application provides Columbus Public Health the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit. Services provided by Decade under this contract renewal include telephone support services, software maintenance, update training, upgrades and enhancements. Without this service, the Columbus Public Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State of Ohio.

Decade Software Company, LLC is the sole provider of maintenance and support for EnvisionConnect software. As such, this ordinance is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.

FISCAL IMPACT: In 2009 and 2010, $78,300.00 was legislated respectively each year for maintenance and support services with Decade Software Company, LLC. The cost for this contract renewal is $78,300.00. This expenditure is budgeted and available within the Department of Technology Internal Services Fund. The contract aggregate total incl...