City of Columbus - File #: 1676-2008

• File #: 1676-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/16/2008
• In control: Administration Committee
• On agenda: 11/17/2008
• Final action: 11/18/2008
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order, for the purchase of Video Production Switcher Equipment, with Roscor Corporation for the Department of Technology, Information Services Division; to authorize the expenditure of $57,098.00 from the Department of Technology, Information Services Fund; and to declare an emergency. ($57,098.00)

Date	Ver.	Action By	Action	Result
11/18/2008	1	MAYOR	Signed
11/18/2008	1	CITY CLERK	Attest
11/17/2008	1	Columbus City Council	Approved	Pass
11/17/2008	1	COUNCIL PRESIDENT	Signed
11/7/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/7/2008	1	Technology Drafter	Sent for Approval
11/7/2008	1	Auditor Reviewer	Reviewed and Approved
11/7/2008	1	CITY AUDITOR	Reviewed and Approved
11/7/2008	1	Technology Drafter	Sent for Approval
11/7/2008	1	CITY ATTORNEY	Reviewed and Approved
11/7/2008	1	Technology Drafter	Sent to Clerk's Office for Council
11/6/2008	1	Finance Reviewer	Reviewed and Approved
11/6/2008	1	Finance Reviewer	Reviewed and Approved
11/6/2008	1	Finance - Purchasing Drafter	Sent for Approval
11/5/2008	1	EBOCO Reviewer	Reviewed and Approved
11/5/2008	1	ODI DIRECTOR	Reviewed and Approved
11/5/2008	1	Technology Drafter	Sent for Approval
10/31/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/31/2008	1	Technology Drafter	Sent for Approval
10/30/2008	1	Technology Drafter	Sent for Approval
10/30/2008	1	Technology Reviewer	Reviewed and Approved

Explanation

BACKGROUND:
The purpose of this legislation is to authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for the purchase of Video Production Switcher Equipment for the Department of Technology, Information Services Division, with Roscor Corporation. The Video Production Switcher Equipment will replace video equipment in the GTC-3 Studio Control Room and will be used to record live and taped programming originating in the GTC-3 Studio, City Council Chambers and other remote sites. The video production switcher will be used by Media Services personnel to produce taped and live production originating from the GTC-3 studio at City Hall. The video production switcher replaces a 10 year old switcher and will be used to provide live coverage of City Council meetings as well as studio programs produced for the Community Relations Commission, Office of Education, EBOCO, Fire Division, the Mayor's office and City Council. Replacing the existing switcher will ensure continuity of service and will provide added capacity to deliver a standard definition (SD) digital signal (upgradeable to HD) and additional effects such as "green screen" chromakey, still store and memory functions that will enhance usability as well as product quality.

Bids were solicited by the Purchasing Office.

The Purchasing Office opened a formal bid, SA003057 on October 9, 2008. Only one (1) bid was received. A tabulation of that bid is listed below:

Roscor Corporation, $57,098.00


CONTRACT COMPLIANCE NUMBER:
Supplier Name: Roscor Corporation CC #: 36-0866840 Expiration Date: 6/18/2010


EMERGENCY DESIGNATION:
This ordinance is submitted as an emergency measure to allow funding to be available to cover the necessary purchase prior to December 2008 and to continue with services that are necessary to support daily operation activities.




FISCAL IMPAC...