City of Columbus - File #: 2232-2006

• File #: 2232-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/29/2006
• In control: Administration Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Finance and Management Director to modify a contract for the Office of Construction Management with Physical Planning Technologies for professional services necessary to develop a Comprehensive Municipal Capital Planning and Asset Management System, to authorize the appropriation and expenditure of $22,070.00 from the Construction Management Capital Improvement Fund, and to declare an emergency. ($22,070.00)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
11/30/2006	1	Auditor Reviewer	Reviewed and Approved
11/30/2006	1	CITY AUDITOR	Reviewed and Approved
11/30/2006	1	Finance Drafter	Sent for Approval
11/30/2006	1	EBOCO Reviewer	Reviewed and Approved
11/30/2006	1	ODI DIRECTOR	Reviewed and Approved
11/30/2006	1	Finance Drafter	Sent for Approval
11/30/2006	1	CITY ATTORNEY	Reviewed and Approved
11/30/2006	1	Finance Drafter	Sent to Clerk's Office for Council
11/29/2006	1	Finance Drafter	Sent for Approval
11/29/2006	1	Finance Reviewer	Reviewed and Approved
11/29/2006	1	Finance Reviewer	Reviewed and Approved
11/29/2006	1	Finance Reviewer	Reviewed and Approved
11/29/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/29/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for the Office of Construction Management with Physical Planning Technologies, Inc., in the amount of $22,070.00 for software and professional engineering services for a Comprehensive Municipal Capital Planning and Asset Management System. The original contract was authorized by City Council through Ordinance 0603-2005, passed July 18, 2005. It was modified by Ordinance 1907-2005, passed December 5, 2005, for server hosting of the system. This modification is to provide funding for assessment of the 1111 East Broad Street building, which was purchased subsequent to this contract. The modfication also compensates for square footage measurements provided by the City that were listed inaccurately before the assessments. Pricing for this modification was based on the per square footage cost negotiated for the original contract.

Emergency action is requested so that the contractor will be able to complete the assessments before further capital budgeting work is required.

Fiscal Impact: The Office of Construction Management budgeted $496,000.00 in the 2004 Capital Improvements Budget for this project. The amount of the original contract was $497,113 (of this, $480,070 was from the Construction Management Capital Improvement Fund; the remaining $17,043.00 came from the Recreation and Parks Permanent Improvement Fund). The first modification was in the amount of $36,000.00 and was financed from the General Fund. This modification is in the amount of $22,070.00. The total cost of this contract is therefore $555,183.00. Physical Planning Technologies Contract Compliance Number 98-0400011, exp. 02/18/2008.

Title

To authorize the Finance and Management Director to modify a contract for the Office of Construction Management with Physical Planning Technologies for professional services necessary to develop a Comprehensive Municipal Capital...