City of Columbus - File #: 0419-2008

• File #: 0419-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/27/2008
• In control: Administration Committee
• On agenda: 3/17/2008
• Final action: 3/19/2008
• Title: To authorize the Finance and Management Director to modify present and future contracts with Fuller, Mossbarger, Scott and May Engineers, Inc., to reflect a name and Federal Identification Number change as a result of an acquisition by Stantec Consulting Services, Inc.; to authorize the assignment of all existing obligations to the City of Columbus by Fuller, Mossbarger, Scott and May Engineers, Inc., to Stantec Consulting Services, Inc.; to authorize the Finance and Management Director, for the Department of Technology, to establish a purchase order for GIS maintenance and support services from a pre-established universal term contract with Stantec Consulting Services, Inc.; to authorize the expenditure of $115,000.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($115,000.00)

Date	Ver.	Action By	Action	Result
3/19/2008	1	CITY CLERK	Attest
3/18/2008	1	MAYOR	Signed
3/17/2008	1	Columbus City Council	Approved	Pass
3/17/2008	1	COUNCIL PRESIDENT PRO-TEM	Signed
3/7/2008	1	Technology Drafter	Sent to Clerk's Office for Council
3/6/2008	1	Auditor Reviewer	Reviewed and Approved
3/6/2008	1	CITY AUDITOR	Reviewed and Approved
3/6/2008	1	Technology Drafter	Sent for Approval
3/6/2008	1	CITY ATTORNEY	Reviewed and Approved
3/5/2008	1	FINANCE DIRECTOR	Reviewed and Approved
3/5/2008	1	Technology Drafter	Sent for Approval
3/4/2008	1	Finance Reviewer	Reviewed and Approved
3/4/2008	1	Finance Reviewer	Reviewed and Approved
3/3/2008	1	ODI DIRECTOR	Reviewed and Approved
3/3/2008	1	ODI DIRECTOR	Reviewed and Approved
3/3/2008	1	Technology Drafter	Sent for Approval
2/28/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/28/2008	1	Technology Drafter	Sent for Approval
2/28/2008	1	EBOCO Reviewer	Reviewed and Approved
2/27/2008	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND
This ordinance authorizes the Finance and Management Director to establish a purchase order, on behalf of the Department of Technology, for support, maintenance and related services associated with the geographical information system (GIS). These services will be provided in accordance with terms and conditions established though a pre-existing universal term contract (UTC FL002533; expiration date of March 31, 2008) with Fuller, Mossbarger, Scott and May Engineers, Inc; which has been acquired, on December 31, 2007, by Stantec Consulting Services, Inc. (Stantec).

On March 31 of 2005, ordinance 0282-2005 passed, authorizing the Finance and Management Director to enter into a universal term contract (UTC-FL002533; expires on March 31, 2008) with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM), to provide GIS maintenance and support services, for the Department of Technology (DoT), the largest user. The original contract provided language for options to renew, upon mutual agreement of both parties, for three, one year additional period(s).

Currently, the Purchasing Department is in process of extending the contract as requested by the Department of Technology. In order to extend this contract, and as a result of Stantec Consulting Services, Inc.'s acquisition, it is necessary that this ordinance make provisions that will allow for the acceptance of the name and Federal Identification number change; and the assignment of all their past, open, present and future contracts between the City of Columbus with Fuller, Mossbarger, Scott and May Engineers, Inc. (FMSM), FID # 61-0659421 to Stantec Consulting Services, Inc. (Stantec), FID # 112167170. Allowing for this change will allow Stantec Consulting Services, Inc. (Stantec), to continue providing services as established within the terms of the existing contract. This legislation will not alter the balances of any existing contracts covered by this assignment.

Also, thi...