Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to establish a purchase order with Dell Marketing LP in the amount of $62,228.11 for the purchase of maintenance, support and services for Microsoft Office 365 licenses (“Microsoft licenses”) for the Municipal Court Clerk’s Office. The term of the contract is for one (1) year.
Microsoft Office 365 is the standard desktop computer software for the daily operations of the Municipal Court Clerk.
The purchase will be from the State of Ohio, State Term Contract: Dell Marketing LP; State Term Contract # OA1252-01; expiration date 6/30/2025. Dell Marketing LP is the current vendor for the Municipal Court Clerk's Microsoft Select Agreement. Ordinance 0582-87 authorizes the City of Columbus to purchase from this contract. The State Term Contract is determined to be the most cost-effective method to purchase necessary licenses.
Current Contracts:
2023 - PO430093; $11,800.00
2024 - PO416630. $41,977.64
In addition, ordinance 582-87 authorizes the City of Columbus to purchase from a cooperative purchasing contract.
EMERGENCY DESIGNATION:
Emergency legislation is requested for the purchase of maintenance, support and services for Microsoft licenses for the daily operations of the Municipal Court Clerk.
Fiscal Impact:
Funds totaling $62,228.11 are available within the computer fund budget.
Contract Compliance Number: 74-2616805
Dell Marketing LP
Expiration Date: 10/12/2025
Vendor Number: 010030
Title
To authorize the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk to enter in a contract with Dell Marketing LP for the purchase of maintenance, support and services for Microsoft licenses; to waive the competitive bidding provisions of Columbus City code; to authorize the expenditure of $62,228.11 from the Municipal Court...
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