Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Standard Auto Parts for Fleet Management, the largest user to and including September 30, 2006. Formal bids were opened by the Purchasing Office on June 19, 2003. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000458 GRW). FL001877, with Automotive Distributors Company (cc# 311145093), FL001879 with NAPA Distribution Center (cc # 580254510), FL001879 with Transport Specialists (cc# 310807969) and FL001880 with Carquest of Simplex (cc# 311475986) were established in accordance with bids received.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $520,000.00. Fleet Management must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. Fleet Management must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Standard Auto Parts with Automotive Distributors Company, NAPA Distribution Center, Transport Specialists and Carquest of Simplex, and to declare an emergency.
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