Explanation
BACKGROUND: For the option to establish a Universal Term Contract to purchase Motorola Two-Way Radios and Accessories for the Division of Support Services, the largest user. These Motorola radios will be utilized by all City agencies for replacement and new 800MHz, UHF and VHF radio purchases. The term of the proposed option contract would be three (3) years, expiring September 30, 2017, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 16, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005619). Eighty-six (86) (MBR:2, HL1:1) bids were solicited; A total of two (2) bid proposals were received. The bid received by R.E.M. Communications was deemed non-responsive after extensive communication with the Support Services Division, as well as the Police Division and the Fire Division. Support Services could not recommend a contract with R.E.M., due to R.E.M.'s inabililty to offer a radio that can work on both analog and digital systems, which is necessary through 2016.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder in compliance with the specifications.
Motorola Solutions Inc., CC# 36-1115800 expires 1/14/16
Total Estimated Annual Expenditure: $900,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because Two-Way radios & accessories are necessary in the work environment of Public Safety and other city agencies and any discontinuation of this product would negatively affect the delivery of valuable public services.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures....
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