City of Columbus - File #: 1897-2008

• File #: 1897-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/18/2008
• In control: Finance & Economic Development Committee
• On agenda: 12/1/2008
• Final action: 12/3/2008
• Title: To authorize the Finance and Management Director to enter into contract with Carrier Commercial Service for the renovation of air handlers at the Jerry Hammond Center; to authorize the Finance and Management Director to modify a contract with Ohio Technical Services for hazardous materials removal; to authorize the City Auditor to transfer $9,161.40 within the 1111 East Broad Street Operations Fund; to authorize the expenditure of $57,582.00 from the 1111 East Broad Street Operations Fund; and to declare an emergency. ($57,582.00)
• Sponsors: Kevin L. Boyce, Priscilla Tyson

Date	Ver.	Action By	Action	Result
12/3/2008	1	CITY CLERK	Attest
12/2/2008	1	MAYOR	Signed
12/1/2008	1	Columbus City Council	Approved	Pass
12/1/2008	1	COUNCIL PRESIDENT	Signed
11/20/2008	1	Finance Drafter	Sent to Clerk's Office for Council
11/20/2008	1	CITY ATTORNEY	Reviewed and Approved
11/19/2008	1	Finance Drafter	Sent for Approval
11/19/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/19/2008	1	ODI DIRECTOR	Reviewed and Approved
11/19/2008	1	CITY AUDITOR	Reviewed and Approved
11/19/2008	1	Auditor Reviewer	Reviewed and Approved
11/19/2008	1	EBOCO Reviewer	Sent for Approval
11/19/2008	1	Finance Reviewer	Sent for Approval
11/19/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	Finance Reviewer	Reviewed and Approved
11/18/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract for asbestos removal and enter into contract for the renovation of two air handlers at the Jerry Hammond Center, 1111 East Broad Street. This project is necessary in order to ensure the HVAC equipment operates correctly and the operations housed in the building are not interrupted.

A contract with Carrier Commercial Service will consist of replacing rusted out panels on air handler #1, and replacing coil sections and coils in air handler #3. However, before this work begins a second contract, with Ohio Technical Services, must be modified so that asbestos and related hazardous materials around the air handlers can be removed. Without this contract modification Carrier Commercial Service can not complete its renovation work. The contract with Ohio Technical Services was formally bid through SA002349. The contract term is April 1, 2008 through March 31, 2009.

Formal bids were solicited for the air handler renovations at the Jerry Hammond Center and three companies submitted bids on November 14, 2008 as follows (0 FBE, 0 MBE):

Carrier Commercial Service $44,887.00
Columbus Heating & Ventilation $64,568.00
General Temperature Control $66,500.00

The Real Estate Management Office recommends the bid award be made to the most responsive and responsible and best bidder, Carrier Commercial Service.

EMERGENCY ACTION is requested to ensure the renovation of air handlers at the Jerry Hammond Center, 1111 East Broad Street, do not fail thereby causing operational disruption for the building's tenants.

Carrier Commercial Service. Contract Compliance Number 06-0991716, expiration date 01/24/2009.
Ohio Technical Services. Contract Compliance Number 31-1640431, expiration date 04/27/2009.

FISCAL IMPACT: Sufficient funding is available in the 1111 East Broad Street Operations Fund. This expense was projected in th...