Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Automotive Preventive Maintenance Services on an as needed basis by the Department of Finance and Management Division of Fleet Management. These Automotive Preventive Maintenance Services are necessary to maintain the various City vehicles in proper and safe working order. The term of the proposed option contract would be through September 30, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on May 29, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005414). One Hundred Fifty (150) Bids were solicited: (M1A-2; F1-3) One (5) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder.
Ashland Inc. dbaValvoline Instant Oil Change CC#200865835 (expires 5-22-2016)
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the current contract expires on August 31, 2014 and failure to maintain vehicle through the services covered by this contract would shorten the useful life of the City’s fleet of vehicles.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Department of Finance and Management Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Automotive Preventive Maintenance Services from Ashland , Inc dba Valvoli...
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