Explanation
Background: For the option to purchase DeZurik Valves for City of Columbus, Public Utilities. These valves and parts are used throughout the water and waste water treatment plants. The term of the proposed option contract would be for two (2) years, expiring August 31, 2017, with the option to renew for one (1) additional year, upon the mutual agreement of both parties. The Purchasing Office opened formal bids on July 16, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of Finance & Management Code. Solicitation SA005940; 94 vendors were solicited (MAJ: 88; M1A: 2; FBE: 3; AS1: 1); No bids were received. There was an attempt to deliver a proposal prior to the bid opening date, however, due to technical error, it was not accepted. The Department of Public Utilities requested that a bid waiver be requested to accept the bid and consider it on an informal basis.
Rawdon Myers, Inc. CC# 31-0785887 (expires 3/5/2017)
Total Estimated Annual expenditure: $40,000.00
The recommendation is to award all items to Rawdon Myers, Inc. and waive the competitive bidding requirements of City of Columbus Code to accommodate this award.
This company is not debarred according to the Excluded Party Listing or the State Auditor's Finding for Recovery Database.
This ordinance is being submitted as an emergency because without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish the option contract is budgeted in the General Fund. The city agency will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into one (1) contract for the option to purchase DeZurik Valves and Parts with Rawdon Myers, Inc.; to authorize the expenditure of one (1) dollar to establish this contract from the Gener...
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