Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management on behalf of Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into the contract with 3SG Plus LLC (“3SG”) for the provision of the annual OnBase software maintenance and services (“software maintenance”) in the amount of $27,565.74 for the Franklin County Municipal Court case imaging system; authorizes an expenditure up to $27,565.74 from the Municipal Court Clerk Computer fund. The term of the contract is for one year: 1/1/2026 - 12/31/2026.
Ordinance 0448-2025 authorized the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk to enter into a one (1) year contract with 3SG for the provision of professional services for the OnBase software upgrade in the amount of $70,000.00 for the Franklin County Municipal Court case imaging system.
The imaging system converts the existing court documents into electronic images necessary to optimize storage space and reduce future storage costs, while providing for more efficient access to court document information.
Bid Information:
Ordinance 0582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts.
3SG Corporation, a dealer of Hyland Software, Inc. installed and configured the Hyland OnBase software for the imaging system. 3SG Plus LLC is currently providing the Municipal Court Clerk’s Office with software maintenance services and will continue to provide this service through the State of Ohio, State Term Schedule (STS) # 533272-3-6: expiration date 03/31/26.
Therefore, this legislation waives the competitive bidding provisions of the Columbus City Code, Chapter 329, to contract with 3SG Corporation. It is in the best interest of the City to waive competitive bidding, for the continuity of the software maintenance.
Contracts:
0448-2025: PO502924: $70,000.00
PO478127: $31,535.44
P0415871: $40,475.21
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