City of Columbus - File #: 0088-2007

• File #: 0088-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/10/2007
• In control: Administration Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize the Director of the Department of Technology to renew the software maintenance and support agreement with Spescom Software on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $31,088.00 from the Department of Technology information services fund, and to declare an emergency. ($31,088.00)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/15/2007	1	Technology Drafter	Sent for Approval
2/15/2007	1	CITY ATTORNEY	Reviewed and Approved
2/15/2007	1	Technology Drafter	Sent to Clerk's Office for Council
2/14/2007	1	CITY AUDITOR	Reviewed and Approved
2/12/2007	1	Technology Drafter	Sent for Approval
2/12/2007	1	Auditor Reviewer	Reviewed and Approved
2/9/2007	1	Finance Reviewer	Reviewed and Approved
2/9/2007	1	Finance Reviewer	Reviewed and Approved
2/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/8/2007	1	EBOCO Reviewer	Reviewed and Approved
2/8/2007	1	ODI DIRECTOR	Reviewed and Approved
2/8/2007	1	Technology Drafter	Sent for Approval
2/5/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/5/2007	1	Technology Drafter	Sent for Approval
1/10/2007	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has an immediate need to renew the software and maintenance service agreement with Spescom for software support, telephone support and upgrades. This agreement has been in place since fiscal year 2000, and supports the imaging software used to create a central repository for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.

This ordinance authorizes payment of the annual maintenance on the Spescom Software with the coverage period from February 24, 2007 through February 24, 2008.

FISCAL IMPACT: During fiscal year 2005, $25,691.00 was expended for this service for the period of February 24, 2005 through February 24, 2006. During fiscal year 2006, $28,261.00 was expended for related services. Funding for the coverage period of February 24, 2007 through February 24, 2008, has been identified and was budgeted within the Department of Technology's 2007 internal service fund; for the Building Services and Neighborhood Services Divisions; to cover the cost of this year's service agreement, in the amount of $31,088.00. The aggregate contract total, including this modification is $134,151.00.

EMERGENCY: Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.

CONTRACT COMPLIANCE: 953634089 Expires: 03/23/2008


Title
To authorize the Director of the Department of Technology to renew the software maintenance and support agreement with Spescom Software on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure o...