Explanation
BACKGROUND: In 2002, the Division of Police purchased and implemented a computerized Ohio Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-01 passed 12/17/01, for offense and complaint/incident reports. As part of the original contract, the Division was provided the option to renew for five (5) additional, one-year annual software support and maintenance terms. In 2008, a new contract with the existing vendor was entered into, EL008219, and made effective March 1, 2008 under the authority of Ordinance 0538-2008. The terms of contract EL008219 allowed for the option to renew for four (4) additional one (1) year terms. The terms of the contract EL008219 have expired; therefore, the Division of Police seeks to enter into a contract with Motorola for software support and maintenance services for one year with the option to renew for four (4) additional one (1) year terms in accordance with section 329.07 (e) (Sole Source) of the Columbus City Codes.
Software for the NIBRS system contains proprietary applications and are owned by Motorola, Inc. To provide maintenance support another vendor would need access to Motorola's software source code. No other vendor has access
to the software and Motorola has not authorized any dealer or third party to obtain access. Therefore this ordinance authorizes a sole source contract with Motorola.
Bid Information: Ordinance 0538-2008 was authorized in accordance with Section 329.07 (e) (Sole Source) of the Columbus City Codes, due to the proprietary nature of the software currently in use by the Columbus Division of Police. The cost associated with these services was negotiated with the supplier to ensure the best pricing for the City of Columbus and the Division of Police. The same process was followed to enter into this contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contra...
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