Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Street Lights and Accessories with Crescent Electric Supply Company, Loeb Electric Company, and Pepco Professional Electric Products Company. The Division of Power is the primary user for Street Lights and Accessories. Street Lights and Accessories are used to provide illumination of roads, intersections, sidewalks and public spaces which in turn promotes safety. The term of the three (3) proposed option contracts would be approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 30, 2023. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ024075). Five (5) bids were received.
The Purchasing Office is recommending award to the three (3) overall lowest, responsive, responsible and best bidders as follows:
Crescent Electric Supply Company, CC# 012052 expires 1/23/2025, Items Acquity Brands and Quazite, $1.00
Loeb Electric Company, CC# 006028 expires 8/30/2024, Items Carson/Old Castle, Dewsbury, Dimonoff Systems and Hubbell, $1.00
Pepco Professional Electric Products Company, CC# 006514 expires 3/7/2024, Items American Electric Lighting, Buchanan, Central Systems, Hapco, Halophane, Main Street and Valmont, $1.00
Akron Foundry and Union Metals were not awarded and will have to be bid out.
Total Estimated Annual Expenditure: $600,000.00, Division of Power, the primary user.
These three (3) companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded contracts acco...
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