Explanation
BACKGROUND: For the option to purchase ViewSonic Monitors for Municipal Clerk, the largest user. The term of the proposal option contract would be two years, with the option to renew for one additional year(s). Contract is through June 30, 2007, with an optional extension through June 30, 2008. The Purchasing Office opened formal bids on May 19, 2005. The awarded company is not listed on the Auditer of State Findings for Recovery database. The company is also not listed on the Federal Exlcluded Parties Listing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001619). Twenty-Eight of bid received: (MAJ:183) bids solicited; (MAJ:21) bids received, (MBE:15) bids solicited; (MBE:0) bids received, (FBE:2) bids solicited; (FBE:7) bids received
Purchasing Office is recommending award of the contract to the low bidder:
Company Name, JPK Micro Supply, Inc. MAJ, CC# 95-4199511
Total Estimated Annual Expenditure: $80,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for the option to purchase ViewSonic Monitors with JPK Micro Supply, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 19, 2005 and selected the lowest bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) m...
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