Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Softchoice Corporation for the purchase of Cisco SmartNet maintenance services to support the citywide Metronet for a total cost of $207,722.61.
The Department of Technology uses Cisco SmartNet maintenance services to support the citywide Metronet, a critical component of the computing infrastructure of the city. SmartNet supports data transfer needs for imaging applications as well as other city applications such as e-mail, CUBS (utility billing), VoIP telephone service, WIFI access, and geographic information systems.
The Department of Technology, Fiscal Department, solicited Information for Bids for the Cisco SmartNet maintenance services to support services contract. The project was formally advertised on Vendor Services from April 28, 2025, to June 4, 2025. The city received three (3) responses on June 4, 2025. The responding firms were:
Company Name Bid Amount City/State Majority/ODI Certification
Softchoice Corporation $207,722.61 Chicago, IL N/A
SHI International Corp $216,133.49 Dallas, TX N/A
Brown Enterprise Solutions $254,601.11 Dublin, OH MBE
Award is to be made to Softchoice Corporation as the lowest responsive and responsible and best bidder for their bid of $207,722.61.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Softchoice Corporation.
The term of this agreement shall be from September 20, 2025, to September 19, 2026. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms.
FISCAL IMPACT: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Operating Fund,...
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