City of Columbus - File #: 1397-2010

• File #: 1397-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/23/2010
• In control: Public Service & Transportation Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Finance and Management Director to establish a purchase order with ESEC Corporation Inc. for the purchase of four (4) HLA Automated Side Loader Trucks for the Public Service Department, Refuse Collection Division; to authorize and direct the City Auditor to transfer $28,058.00 from the Refuse Collection GO Bond Fund to the Clean Cities grant fund; to authorize the City Auditor to appropriate $112,232.00 to the Clean Cities grant fund; and to authorize the expenditure of $1,024,516.00 from the Refuse Collection GO Bond Fund and $112,232.00 from the Clean Cities grant; and to declare an emergency. ($1,136,748.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/6/2010	1	SERVICE DIRECTOR	Reviewed and Approved
10/6/2010	1	Finance Drafter	Sent for Approval
10/6/2010	1	Auditor Reviewer	Reviewed and Approved
10/6/2010	1	CITY AUDITOR	Reviewed and Approved
10/6/2010	1	Finance Drafter	Sent for Approval
10/6/2010	1	CITY ATTORNEY	Reviewed and Approved
10/6/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/4/2010	1	ODI DIRECTOR	Reviewed and Approved
10/4/2010	1	Finance Drafter	Sent for Approval
10/1/2010	1	Finance Drafter	Sent for Approval
10/1/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/1/2010	1	Finance Drafter	Sent for Approval
10/1/2010	1	EBOCO Reviewer	Sent for Approval
9/30/2010	1	Finance Reviewer	Reviewed and Approved
9/30/2010	1	FINANCE DIRECTOR	Reviewed and Approved
9/29/2010	1	Finance Drafter	Sent for Approval
9/29/2010	1	Finance Reviewer	Reviewed and Approved
9/29/2010	1	Finance Drafter	Sent for Approval
9/29/2010	1	Finance Reviewer	Reviewed and Approved
9/23/2010	1	Finance Drafter	Sent for Approval

Explanation

This legislation is to authorize the purchase of four (4) HLA (Hydraulic Launch Assist) Automated Side Loader vehicles for the Department of Public Service, Refuse Collection Division as part of the Clean Cities grant.

The City of Columbus, Finance and Management Department, Fleet Management Division, has been awarded a grant from the United States Department of Energy (DOE) through the local Clean Cities Coalition designee, Clean Fuels Ohio. The funding opportunity is titled "Clean Cities FY09 Petroleum Reduction Technologies Projects for the Transportation Sector," Area of Interest 4, and was created through the American Recovery and Reinvestment Act of 2009 to fund cost-shared projects that expand the use of alternative fueled vehicles and advanced technology vehicles as well as the installation or acquisition of infrastructure necessary to directly support an alternative fueled vehicle or advanced technology vehicle.

The purchase orders will be established with Columbus Peterbilt/ESEC Corporation to purchase four (4) automated side loaders with Hydraulic Launch assist for the Division of Refuse Collection based on a universal term contract. The Refuse Collection Division is responsible for mechanized refuse collection throughout the City of Columbus.

Emergency action is requested so that a purchase order can be issued as soon as possible, thereby ensuring that deadlines of the vendor are met.

Columbus Peterbilt/ESEC Corporation Contract Compliance No.: 34-1285858; Expiration 07/13/2012

Fiscal Impact: Funding for the base truck and 25% of the HLA upgrade will be funded through the 2010 Capital Improvement Budget in the Refuse Collection G.O. Bond Fund. The base cost of the four automated side loader is $1,024,516.00; ($256,129.00 each). An additional amount of $112,232.00 is necessary for the upgrade to HLA. Of this, 25% will be transferred from the Refuse Collection G.O. Bond Fund to the Clean Cities Grant fund. The rema...