City of Columbus - File #: 1470-2010

• File #: 1470-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2010
• In control: Utilities Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize and direct the Finance and Management Director to enter into four (4) contracts for the option to purchase Mainline Service and Repair Parts with HD Supply Waterworks, Site Supply, Inc., Dreier & Maller, Inc., and Ferguson Waterworks, to authorize the expenditure of $4.00 to establish the contracts from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($4.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/7/2010	1	Auditor Reviewer	Reviewed and Approved
10/7/2010	1	CITY AUDITOR	Reviewed and Approved
10/7/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/7/2010	1	CITY ATTORNEY	Reviewed and Approved
10/7/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/6/2010	1	EBOCO Reviewer	Sent for Approval
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/4/2010	1	Finance Reviewer	Reviewed and Approved
10/4/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/4/2010	1	Finance Drafter	Sent for Approval

Explanation
BACKGROUND: For the option to establish four (4) UTC contracts to purchase Mainline Service and Repair Parts for the Division of Power and Water, the primary user. The service and repair parts are used in the maintenance and repair of service lines throughout the service areas of the City of Columbus Water Division. The term of the proposed option contracts would be approximately two (2) years, expiring March 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 19, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003649). Forty-two (42) bids were solicited: (M1A-1, F1-1, MBR-0). Four (4) bids were received.

The specifications allow for Primary and Secondary awards. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:

HD Supply Waterworks, MAJ, CC# 03-0550887 expires 12/17/10, Primary award items 1-5, 34, 57, 77-79, 84-88, 106, 109, 110, 112-115, 128, 131-138, 142, 143, 149, 151-169, 172, 179, 18 0, 186-189 and 191-203. Secondary award items 6-8, 12, 14, 15, 29-31, 35, 36, 39, 40, 43-45, 54, 70, 73-76, 96-99, 101-105, 126, 127, 129, 130, 139-141, 144, 145, 147, 148, 150, 170, 171, 173-178, 181-185 and 190, $1.00.
Site Supply, Inc., MAJ, CC# 31-1350146 expires 2/13/11, Primary award items 6, 7, 9, 10, 73-76, 96-105, 139, 140, 181-185 and 190. Secondary award items 16-19, 57, 121-125 and 199, $1.00.
Dreier and Maller, Inc., MAJ, CC# 34-1681027 expires 04/06/2012, Primary award items 11-15, 20-27, 29-31, 35, 36, 39, 40, 43-45, 48-56, 58, 60-72, 90-94, 116, 117, 126, 127, 129, 130, 141, 144, 145, 147, 148, 150, 170, 171 and 175-178 . Secondary award items 28, 32-34, 37, 38, 41, 42, 47, 59, 89, 95, 106, and 112-115, $1.00.
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 8/24/12, Primary award items 8, 16-19, 28, 32, 33, 37, 38, 41, 42, 47, 5...