Explanation
BACKGROUND: This ordinance is for the creation of various Universal Term Contracts for the option to Purchase Building Electrical Products on an as needed basis by various City departments. . The majority of purchases from this contract will be to maintain the City’s Buildings and Properties. A minority of purchases will be made for other City projects as needed. The term of the proposed option contracts would be through November 30, 2015 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on January 31, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004751). One Hundred Seventy Three (173) bids were solicited: (M1A-4; MBR-6: F1-2:AS1-2). Six (6) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders as follows:
Consolidated Electrical Distributors, Inc. CC#770559191 (expires 7-11-2014)
Loeb Electric Company CC#314236750 (expires 8-4-2013)
McNaughton-McKay Electric CC#383301318 (expires 5-22-2014)
Wesco Distribution CC#251723345 (expires 6-15-2013)
City Electric Supply was non-responsive as they could not supply list pricing to go with discounts quoted.
Graybar Electric, Inc. was non-responsive as their proposed pricing did not meet specification requirements.
Total Estimated Annual Expenditure: $400,000.00.
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor’s Findings For Recovery Database.
This ordinance is being submitted as an emergency because the bidding process took longer than anticipated when the first bid brought no responsive bidders.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estim...
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