City of Columbus - File #: 0566-2009

• File #: 0566-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/8/2009
• In control: Finance & Economic Development Committee
• On agenda: 5/4/2009
• Final action: 5/6/2009
• Title: To authorize and direct the Finance & Management Director to enter into contract for the option to rent Uniforms and Building Maintenance Supplies with Unifirst Corporation, to authorize expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
5/6/2009	1	MAYOR	Signed
5/6/2009	1	CITY CLERK	Attest
5/4/2009	1	Columbus City Council	Approved	Pass
5/4/2009	1	COUNCIL PRESIDENT	Signed
4/17/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/14/2009	1	City Clerk's Office	Sent back for Clarification/Correction
4/10/2009	1	Finance - Purchasing Drafter	Sent for Approval
4/10/2009	1	Auditor Reviewer	Reviewed and Approved
4/10/2009	1	CITY AUDITOR	Reviewed and Approved
4/10/2009	1	Finance - Purchasing Drafter	Sent for Approval
4/10/2009	1	CITY ATTORNEY	Reviewed and Approved
4/10/2009	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
4/9/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/9/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/9/2009	1	Finance - Purchasing Drafter	Sent for Approval
4/9/2009	1	EBOCO Reviewer	Sent for Approval
4/9/2009	1	ODI DIRECTOR	Reviewed and Approved
4/8/2009	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to rent Uniforms and Building Maintenance Supplies for Various City Agencies. The term of the proposed option contract would be three years, with the option to extend the contract for one additional three-year extension. The Contract is through May 31, 2012. The Purchasing Office opened formal bids on March 12, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003203. Seventy (70) bids were solicited (M1A: 1 ). Four (4) bids were received. It is recommended that the City waive the competitive bidding procedure to allow for award of all items to the overall low bidder, Unifirst Corporation. The vendor did not provide identification of the alternate products as required, with their bid. However, awarding all items to the low overall bidder would benefit the City in the form of additional savings.

The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:

Unifirst Corporation, CC#042103460 (Expires March 10, 2011), $1.00, All items.
Total Estimated Annual Expenditure: $150,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. Various City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.



Title

To authorize and direct the Finance & Management Director to enter into contract for the option to rent Uniforms and Building Maintenance Supplies with Unifirst Corporation, to authori...