Explanation
The Columbus City Attorney’s Office entered into a contract with Access Information Management Corporation fka Retrievex, Inc. (herein referred to as “Access”) for record storage, retrieval, destruction, and related supplies and services March 1, 2023 for up to $25,000.00. This legislation authorizes the City Attorney to modify (Modification No. 1) said contract with Access; and to declare an emergency in order to ensure continued necessary services of uninterrupted record storage, retrieval, destruction, and related supplies and services.
BACKGROUND: The Columbus City Attorney’s Office has an ongoing contract with Access that requires a modification for additional funds. The original contract was an estimate based on anticipated needs for the year. Unexpected increases in storage and management requirements have prompted the City Attorney’s Office to seek a modification to address evolving needs. Modifying this contract allows the City Attorney’s Office to sustain uninterrupted record storage, avoiding unnecessary expenses associated with initiating a new contract and potential costs related to transferring records.
FISCAL IMPACT: The amount of the contract modification is $8,000.00, and the total amount of this contract, as modified, is $33,000.00. This contract modification is funded by the General Fund.
Original contract amount $25,000.00 (PO383315)
Modification No. 1 amount $8,000.00 (This Ordinance)
Total contract amount $33,000.00
COMPANY: Access Information Management Corporation fka Retrievex, Inc., FID: 04-3408536, CC027849, expires 12/23/2023
Title
To authorize the City Attorney to modify an existing contract with Access Information Management Corporation; to authorize the expenditure of $8,000.00 from the General Fund; and to declare an emergency. ($8,000.00)
Body
WHEREAS, the City Attorney has identified the need to modify an existing contract with Access Information Management Corporation ("Access"), for record storage and ...
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