City of Columbus - File #: 1184-2005

• File #: 1184-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/21/2005
• In control: Administration Committee
• On agenda: 7/11/2005
• Final action: 7/14/2005
• Title: To authorize the Human Resources Director enter into a contract with Gates McDonald & Company to provide Workers' Compensation actuarial and cost containment services from August 1, 2005 through July 31, 2006 and to authorize the expenditure of $50,000.00, or so much thereof as may be necessary to pay the cost of said contract ($50,000.00); and to declare an emergency.

Date	Ver.	Action By	Action	Result
7/14/2005	1	ACTING CITY CLERK	Attest
7/13/2005	1	MAYOR	Signed
7/11/2005	1	Columbus City Council	Approved	Pass
7/11/2005	1	COUNCIL PRESIDENT	Signed
6/30/2005	1	HR Drafter	Sent for Approval
6/29/2005	1	Auditor Reviewer	Reviewed and Approved
6/29/2005	1	CITY AUDITOR	Reviewed and Approved
6/28/2005	1	CITY ATTORNEY	Reviewed and Approved
6/28/2005	1	HR Drafter	Sent for Approval
6/27/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/27/2005	1	HR Drafter	Sent for Approval
6/24/2005	1	HR Drafter	Sent for Approval
6/24/2005	1	Finance Reviewer	Reviewed and Approved
6/24/2005	1	HR Drafter	Sent for Approval
6/23/2005	1	EBOCO Reviewer	Reviewed and Approved
6/23/2005	1	ODI DIRECTOR	Reviewed and Approved
6/22/2005	1	HR DIRECTOR	Reviewed and Approved
6/21/2005	1	HR Drafter	Sent for Approval

Explanation

June 21, 2005

BACKGROUND: The Department of Human Resources, Employee Benefits/Risk Management section, requires services to verify the accuracy of the Bureau of Workers' Compensation payroll and claims data for the City of Columbus; to provide occupational injury management data, general workers' compensation consulting services; to calculate the allocation of Workers' Compensation claims experience by department, division, and fund; to conduct claims management on a per request basis; and to attend Industrial Commission hearings on a per request basis.

As a result of a Request For Proposal process in accordance with Section 329.12 of the Columbus City Codes, five actuarial services bid responses were reviewed by the City's Evaluation Committee, comprised of three members. Bidders included: Cantlon & Associates; Compensation Consultants, Inc; CPM Risk Management Services, Inc.; Gates McDonald & Company; and Today's Resources, Inc. Each proposal was evaluated on the following criteria: competency to perform, quality and feasibility of the offerors technical proposal, ability to perform the required service competently, past performance, and the cost structure of the proposal. As a result of a request for proposal (RFP) process, Gates McDonald & Company is the recommended service company based on the ability to assist the City with cost saving strategies in its workers' compensation program. The contract amount reflects the base contract with additional funding for 25 claims management services and 50 hearing representations.

Gates McDonald & Company $50,000.00

Contract Compliance No. 31-4187660


This ordinance is submitted to authorize and direct the Human Resources Director to enter into contract for workers' compensation actuarial and cost containment services for the City of Columbus with Gates McDonald & Company, and to authorize the expenditure of $50,000.00 to be paid out of the Employee Benefits fund in the Huma...