City of Columbus - File #: 0958-2006

• File #: 0958-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/16/2006
• In control: Utilities Committee
• On agenda: 6/5/2006
• Final action: 6/8/2006
• Title: To authorize the Director of Finance and Management to establish a purchase order with Horizon Technology Inc for the purchase of an Automated Sample Extraction System for the Division of Sewerage and Drainage, to authorize the expenditure of $19,999.00 from the Sewerage System Operating Fund, to waive the requirements of competitive bidding, Columbus City Code Section 329.06 and to declare an emergency. ($19,999.00)

Date	Ver.	Action By	Action	Result
6/8/2006	1	ACTING CITY CLERK	Attest
6/7/2006	1	MAYOR	Signed
6/5/2006	1	Columbus City Council	Approved	Pass
6/5/2006	1	COUNCIL PRESIDENT	Signed
5/23/2006	1	CITY ATTORNEY	Reviewed and Approved
5/23/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
5/22/2006	1	Utilities Drafter	Sent for Approval
5/22/2006	1	EBOCO Reviewer	Reviewed and Approved
5/22/2006	1	ODI DIRECTOR	Reviewed and Approved
5/22/2006	1	Utilities Drafter	Sent for Approval
5/22/2006	1	Auditor Reviewer	Reviewed and Approved
5/22/2006	1	CITY AUDITOR	Reviewed and Approved
5/22/2006	1	Utilities Drafter	Sent for Approval
5/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/17/2006	1	Finance Reviewer	Reviewed and Approved
5/17/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/16/2006	1	Utilities Drafter	Sent for Approval
5/16/2006	1	Utilities Reviewer	Reviewed and Approved
5/16/2006	1	Utilities Reviewer	Sent for Approval
5/16/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
5/16/2006	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract with Horizon Technology Inc for the purchase of an Automated Sample Extraction System with Trade-In for the Division of Sewerage and Drainage, Surveillance Laboratory. The system will be utilized to analyze oil and greases produced from commercial and industrial wastewater that have the potential of clogging sewer lines. The system replaces old technology and uses the solvent x-Hexane per the Montreal Accord. The Surveillance Laboratory asked for the trade-in of six (6) Model 4750 Extraction Systems. Furthermore the new extraction system meets the United States Environmental Protection Agency (USEPA) Method 1664A Determination of Oil and Grease and Non-polar Material.

The Purchasing Office opened formal bids on April 27, 2006. One (1) bid was received. The bid was deemed non-responsive for failure to submit the bid package in its entirety. The company submitted the cover page, proposal page and signature page only. Due to this fact, this ordinance is being submitted as waiver legislation.

Horizon Technology Inc bid $25,175.00 for the complete system. The trade-in amount was $3,000.00 and the supplier extended an additional discount of $2176.00 for a total of $19,999.00.

$25,175.00 - $3,000.00 (Trade-In) - $2,176.00 (Additional Discount) = $19,999.00

Supplier: Horizon Technology Inc. (02-0457387)

Fiscal Impact: $19,999.00 is budgeted and needed for this purchase.

Emergency legislation is being requested so that the system can be purchased and installed at the earliest time available so that Surveillance Laboratory can begin using the new sampling technology.

Title

To authorize the Director of Finance and Management to establish a purchase order with Horizon Technology Inc for the purchase of an Automated Sample Extraction System for the Division of Sewerage and Drainage, to authorize the expenditure of $19,999.00 f...