City of Columbus - File #: 0417-2009

• File #: 0417-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/12/2009
• In control: Administration Committee
• On agenda: 7/6/2009
• Final action: 7/8/2009
• Title: To authorize the Director of the Department of Technology on behalf of the Columbus Public Health Department, to modify and extend a contract with Streamline Health, to continue providing the services of implementing an automated vendor hosted vital records management system, inclusive of use of the vendor's associated software, license, maintenance and support services; to authorize year two of a five year service fee agreement; to authorize the expenditure of $67,824.00 from the Department of Technology's Internal Services Fund; and to declare an emergency. ($67,824.00)

Date	Ver.	Action By	Action	Result
7/8/2009	1	CITY CLERK	Attest
7/7/2009	1	MAYOR	Signed
7/6/2009	1	Columbus City Council	Approved	Pass
7/6/2009	1	COUNCIL PRESIDENT	Signed
6/22/2009	1	Auditor Reviewer	Reviewed and Approved
6/22/2009	1	CITY AUDITOR	Reviewed and Approved
6/22/2009	1	Technology Drafter	Sent for Approval
6/22/2009	1	CITY ATTORNEY	Reviewed and Approved
6/22/2009	1	Technology Drafter	Sent to Clerk's Office for Council
6/19/2009	1	Finance Reviewer	Reviewed and Approved
6/19/2009	1	Finance Reviewer	Reviewed and Approved
6/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
6/19/2009	1	Technology Drafter	Sent for Approval
6/18/2009	1	ODI DIRECTOR	Reviewed and Approved
6/18/2009	1	Technology Drafter	Sent for Approval
6/17/2009	1	Technology Drafter	Sent for Approval
6/17/2009	1	EBOCO Reviewer	Reviewed and Approved
6/16/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/8/2009	1	Technology Drafter	Sent for Approval
6/8/2009	1	Technology Drafter	Sent for Approval
6/5/2009	1	Technology Drafter	Sent for Approval
6/4/2009	1	Technology Reviewer	Reviewed and Approved
6/4/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
6/2/2009	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
Currently, the vital statistics record management system is a critical application that provides the Columbus Public Health Department with the ability to provide an extensive array of services, electronic data and document management partnered with document scanning, and operational workflow that provides full end-to-end processing of birth and death records. This electronic foundation fully supports the future of federally legislated electronic verification of vital events and statewide central issuance.

Ordinance #0191-2008, passed March 17, 2008 authorized the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract (EL008210) with Streamline Health to implement and provide an automated vendor hosted vital records management system, inclusive of use of the vendor's associated software, license with maintenance and support services within a one year term period of 06/24/2008 through 06/23/2009. Due to unforeseen circumstances that caused project delays over the past twelve months, this ordinance will allow for language within the contract to authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department to modify and extend the contract and the associated funds for an additional one year term until the project is completed. This project has no associated hardware or software costs, only the cost of implementation and a service fee cost, payable monthly and renewable annually. The vendor retains ownership of the software, and the Columbus Public Health Department retains ownership of the data.

This legislation also authorizes year two of a five year service fee agreement renewable annually, contingent upon the express written approval of both parties and the City's appropriation and authorization of funds. The associated coverage period is from June 24, 2009 through June 23, 2010 and provides additional funding i...