City of Columbus - File #: 1811-2004

• File #: 1811-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2004
• In control: Administration Committee
• On agenda: 11/1/2004
• Final action: 11/4/2004
• Title: To authorize the Public Service Director to modify a contract with Systems by Rich Consulting LLC on behalf of the Facilities Management Division for professional custodial service administration and management of the quality assurance and training programs at the new Police Academy; to authorize the expenditure of $13,431.73 from the General Fund; to waive the competitive bidding provisions of the City Codes; and to declare an emergency. ($13,431.73).

Date	Ver.	Action By	Action	Result
11/4/2004	1	ACTING CITY CLERK	Attest
11/3/2004	1	MAYOR	Signed
11/1/2004	1	Columbus City Council	Approved	Pass
11/1/2004	1	COUNCIL PRESIDENT	Signed
10/27/2004	1	EBOCO Reviewer	Reviewed and Approved
10/27/2004	1	ODI DIRECTOR	Reviewed and Approved
10/27/2004	1	SERVICE DIRECTOR	Reviewed and Approved
10/27/2004	1	CITY ATTORNEY	Reviewed and Disapproved
10/27/2004	1	SERVICE DIRECTOR	Reviewed and Approved
10/27/2004	1	Auditor Reviewer	Reviewed and Approved
10/27/2004	1	CITY AUDITOR	Reviewed and Approved
10/27/2004	1	Service Drafter	Sent to Clerk's Office for Council
10/27/2004	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
10/26/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/26/2004	1	Service Drafter	Sent for Approval
10/26/2004	1	Auditor Reviewer	Reviewed and Approved
10/26/2004	1	CITY AUDITOR	Reviewed and Approved
10/26/2004	1	Service Drafter	Sent for Approval
10/21/2004	1	Finance Drafter	Sent for Approval
10/19/2004	1	Finance Reviewer	Reviewed and Disapproved
10/19/2004	1	SERVICE DIRECTOR	Reviewed and Approved
10/13/2004	1	SERVICE DIRECTOR	Reviewed and Approved
10/11/2004	1	Service Drafter	Sent for Approval
10/8/2004	1	Service Drafter	Sent for Approval
10/4/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to modify a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the new Police Academy, 1000 North Hague Avenue in the amount of $13,431.73. Systems by Rich Consulting LLC is retained by the City to ensure custodial contract compliance, oversight, and training for the custodial staff of the custodial services contractor. The new Police Academy is currently scheduled to be substantially completed in mid- or late November. The original intention of the Facilities Management Division was to enter into a 12-month contract for custodial service administration and management beginning November 1, 2004 through October 31, 2005, and the contract was bid out as such. Originally, the contract was bid in June 2003 to include the development of specifications, bidding assistance, custodial service administration and management. Due to budget constraints, the Facilities Managment contracted with Systems by Rich, LLC for the develpment of custodial specifications at a cost of $40,000, as authorized by Ordinance 0880-2004, passed June 23, 2004. Due to these budget constraints within the 2004 Budget, the Facilities Management Division is requesting to fund this modification of System by Rich LLC's existing contract for the 4-month period of November 1, 2004 through February 28, 2005. Upon the passage of the 2005 Budget, and with Council approval, the Facilities Management Division will request a renewal of the contract for a 12-month period covering March 1, 2005 through February 28, 2006, in the amount of $40,827.17. The winning contractor was selected based upon a 12-month bid. The cost of the first four months of this modification includes start-up costs and regular charges associated with the first four months of the contract.

Formal proposals were solicited in June 2003. O...