City of Columbus - File #: 0607-2010

• File #: 0607-2010
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 4/13/2010
• In control: Utilities Committee
• On agenda: 5/10/2010
• Final action: 5/11/2010
• Title: To authorize the Director of the Department of Public Utilities to modify and increase the agreement with Ventyx, Inc., for modifications to the Columbus Utility Billing System (CUBS) for the Division of Power and Water, to authorize the transfer of funds within the Water Works Enlargement Voted Bonds Fund, the Sanitary Build America Bonds (B.A.B.s) Fund, the Stormwater Build America Bonds (B.A.B.s) Fund, and the Electricity G.O. Bonds Fund; to authorize the expenditures of $31,040.00 from the Water Works Enlargement Voted Bonds Fund, $34,800.00 from the Sanitary Build America Bonds (B.A.B.s) Fund, $9,280.00 from the Stormwater Build America Bonds (B.A.B.s) Fund, and $4,880.00 from the Electricity G.O. Bonds Fund; and to amend the 2010 Capital Improvements Budget and to authorize the expenditure of $80,000.00 from Water Systems Operating Fund, and to declare an emergency. ($80,000.00)

Date	Ver.	Action By	Action	Result
5/11/2010	2	MAYOR	Signed
5/11/2010	2	CITY CLERK	Attest
5/10/2010	1	Columbus City Council	Amended as submitted to the Clerk	Pass
5/10/2010	2	Columbus City Council	Approved as Amended	Pass
5/10/2010	2	COUNCIL PRESIDENT	Signed
4/26/2010	1	Utilities Drafter	Sent for Approval
4/26/2010	1	CITY ATTORNEY	Reviewed and Approved
4/26/2010	1	Utilities Drafter	Sent to Clerk's Office for Council
4/23/2010	1	ODI DIRECTOR	Reviewed and Approved
4/22/2010	1	Utilities Drafter	Sent for Approval
4/22/2010	1	EBOCO Reviewer	Sent for Approval
4/21/2010	1	Finance Reviewer	Reviewed and Approved
4/21/2010	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2010	1	Utilities Drafter	Sent for Approval
4/21/2010	1	CITY AUDITOR	Reviewed and Approved
4/21/2010	1	CITY AUDITOR	Reviewed and Approved
4/19/2010	1	Finance Reviewer	Reviewed and Approved
4/19/2010	1	Finance Reviewer	Reviewed and Approved
4/19/2010	1	FINANCE DIRECTOR	Reviewed and Approved
4/19/2010	1	Utilities Drafter	Sent for Approval
4/16/2010	1	Utilities Drafter	Sent for Approval
4/16/2010	1	Utilities Reviewer	Sent for Approval
4/16/2010	1	UTILITIES DIRECTOR	Reviewed and Approved
4/16/2010	1	Utilities Drafter	Sent for Approval
4/16/2010	1	Utilities Drafter	Sent for Approval
4/15/2010	1	Utilities Drafter	Sent for Approval
4/15/2010	1	Utilities Reviewer	Reviewed and Approved
4/15/2010	1	Utilities Drafter	Sent for Approval
4/15/2010	1	Utilities Reviewer	Reviewed and Approved

Explanation

BACKGROUND: In 1994, the Department of Public Utilities initiated a contract (CT-15918) for software and services related to the Water and Sewer Information Management System (WASIMS) with SCT Utility Systems. Section 12 of the original contract provided for modifications and changes in scope of service. SCT Utility Systems later changed their name to Indus Utility Systems, then to its current name Ventyx, Inc. These changes were approved through previous ordinances.

The WASIMS system now referred to as CUBS (Columbus Utility Billing System) is the billing system utilized by the Department of Public Utilities for customer billing for Water, Sewers and Power. Previously the system did not bill for Power customers.

This legislation authorizes the Department of Public Utilities to modify and increase the agreement with Ventyx, Inc, in the amount of $80,000.00, for the following services:

1). Modify delinquency process $ 5,000.00
2). Archive/Purge Functionality $60,000.00
3). CORE Upgrade and server space for payment files $10,000.00
4). Additional software modifications $ 5,000.00
$80,000.00


1. Amount of additional funds to be expended: $80,000.00
Original Contract Amount: $1,186,330.00
Amount of original contract and 21 modifications: $8,959,577.38

2. Reasons additional goods/services could not be foreseen:
With the addition of the Power accounts the Department of Public Utilities forsaw the need for the system upgrade. Upgrading the current version should reduce costs operationally and include modifications needed to the system.

3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Ventyx, Inc. developed the software for the CUBS System. The company has developed other modifications to the software and are familiar with those upgrades.

4. How cost of modification was determined:
The Department of Public Utilities received a quote from Venty...