Explanation
BACKGROUND: This ordinance is for the option to purchase Linen Rental Services for the Fire Division. These services are necessary in order to pick up and deliver clean bed linens, bath towels, wash clothes, and dish towels for the various Fire Houses throughout the City. The proposed contract will be in effect from the date of execution by the City to and including September 30, 2016. The contract may be extended for two (2) additional one (1) year periods, or a portion thereof, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on August 28, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005557). Thirty (30) bids were solicited (M1A: 2; F1: 0). One (1) bid was received.
The Purchasing Office is recommending award of the contract to the overall lowest, responsive, responsible and best bidder:
Buckeye Linen Service, Inc., CC#310999310; Expires 8/27/2016
Total Estimated Annual Expenditure: $90,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because the current contract for rental of linen will expire on September 30, 2014. Without emergency action, no less than 37 days will be added to this procurement cycle and the ability to provide needed linen for various fire houses will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Fire Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into contract for the option to purchase Fire Linen Rental Services with Buckeye Linen Service, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an e...
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