City of Columbus - File #: 0193-2006

• File #: 0193-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/23/2006
• In control: Public Service & Transportation Committee
• On agenda: 2/13/2006
• Final action: 2/15/2006
• Title: To authorize the City Auditor to transfer $156,000.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the City Auditor to transfer $150,000.00 between Funds; to authorize the appropriation of $30,000.00 within the Local Transportation Improvement Program Fund and $120,000.00 within the Federal State Highway Engineering Fund; to authorize the expenditure of $8,000.00 from the 1995, 1999 Voted Streets and Highways Fund, $30,000.00 from the Local Transportation Improvement Program Fund and $120,000.00 from the Federal State Highway Engineering Fund for outstanding construction inspection charges for the Transportation Division; to authorize the Public Service Director to pay these outstanding construction inspection charges and to declare an emergency. ($158,000.00)

Date	Ver.	Action By	Action	Result
2/15/2006	1	CITY CLERK	Attest
2/14/2006	1	MAYOR	Signed
2/13/2006	1	Columbus City Council	Approved	Pass
2/13/2006	1	COUNCIL PRESIDENT	Signed
2/3/2006	1	CITY ATTORNEY	Reviewed and Approved
2/3/2006	1	Service Reviewer	Sent to Clerk's Office for Council
2/2/2006	1	Finance Reviewer	Reviewed and Approved
2/2/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/2/2006	1	SERVICE DIRECTOR	Reviewed and Approved
2/2/2006	1	Auditor Reviewer	Reviewed and Approved
2/2/2006	1	CITY AUDITOR	Reviewed and Approved
2/2/2006	1	SERVICE DIRECTOR	Reviewed and Approved
1/30/2006	1	Service Reviewer	Reviewed and Approved
1/30/2006	1	SERVICE DIRECTOR	Reviewed and Approved
1/29/2006	1	Service Reviewer	Reviewed and Approved
1/23/2006	1	Service Drafter	Sent for Approval

Explanation
Capital improvement projects undertaken by the Transportation Division generally include several or all of the following components: design, right-of-way acquisition, utility relocation, construction and inspection. The amount encumbered for inspection is ordinarily a percentage of the project's construction expense and is subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, urban versus rural location and so on. An estimated amount for inspection for each project is encumbered from capital improvement funds simultaneous to the construction being authorized by City Council. There is motivation to encumber only what is needed and no more for estimated inspection requirements in order to free as many dollars as possible for future capital improvement projects. Actual inspection costs are then billed against these encumbrances with that revenue accruing to the Development Services Fund (Fund 240) from which the city inspectors (Transportation Division employees) are paid. The Development Services Fund, an operating fund, must maintain a positive cash balance. This ordinance provides an additional $158,000.00 to eliminate inspection deficits for the Concrete Rehabilitation and Joint Seal 2004, Alley east of Neil Avenue-King Avenue to Ninth Avenue, Resurfacing 2004 Project #1 (OPWC) and Hard Road Ph. B projects.

Fiscal Impact: Some $52,855.15 is available from cancelled construction inspection encumbrances for construction contracts that have been completed. The remainder of funding for this purpose is available within the 1995, 1999 Voted Streets and Highways Fund from money originally encumbered in connection with Ordinance 1058-2004 passed by City Council July 19, 2004 to reimburse the Sewerage and Drainage Division for Briggs Road rehabilitation costs that were less than anticipated. Some $2,000.00 of the $52,855.15 being cancelled will remain in the Resurfacing project and does...